Events Administrator, Calgary

ECO Canada is the steward for the Canadian environmental workforce across all industries. From job creation and wage funding to training and labour market research - we champion the end-to-end career of an environmental professional. We work with the federal, provincial, and municipal governments in all Canadian regions to support economic growth and environmental stewardship as best practices.

When you work at ECO Canada, you are supporting the growth of an abundant environmental workforce. Along with competitive benefits and compensation, we provide the opportunity to work alongside a dynamic team that values collaboration, high performance, and celebrating our successes. We believe that rewarding, meaningful work should be part of every step of the career journey.

Job Description Are you looking for a role where you will truly make a difference and contribute to a growing industry in Canada? ECO Canada is looking for a performance-driven individual to join the team immediately.

As a key member of the Events Team, the Events Administrator will be responsible for supporting the planning, coordination, and delivery of ECO Canada’s virtual and in-person events through administrative, logistical, and customer service support. Everyone is encouraged to take ownership of their ideas and see them through to completion, collaborating with key influencers as required.

This is a permanent full-time position.

Responsibilities

Provide administrative support for ECO Canada’s virtual and in-person events.

Assist with event logistics, including registration tracking, meeting scheduling, shipping coordination, and maintaining planning documents.

Support the coordination of sponsorship deliverables and communication with sponsors.

Help prepare event materials such as agendas, presentations, promotional content, and attendee communications.

Assist with maintaining event timelines, checklists, spreadsheets, and internal tracking documents.

Coordinate with vendors, speakers, and service providers to collect required information and materials.

Assist with participant registration, confirmations, and customer service inquiries.

Help organize and maintain event files, contracts, invoices, and post-event documentation.

Support the preparation and shipment of booth materials and conference supplies.

Assist with volunteer coordination and communication when required.

Conduct basic research for venues, suppliers, sponsorship opportunities, and event resources.

Provide general administrative support to the Events team and assist with special projects as assigned.

Assist in preparing post-event reports, surveys, and feedback summaries for future planning.

Qualifications

Excellent planning and organizational skills.

High degree of accuracy and attention to detail.

Ability to interact positively with a diverse range of people, such as donors, clients, vendors, suppliers, staff members, volunteers, and marginalized diverse communities.

Strong interpersonal, communication, and negotiation skills.

Positive, can-do attitude with a customer‑centric mindset.

Ability to manage time, prioritize tasks, and meet tight deadlines.

Flexibility to adapt to changing priorities.

High degree of professionalism, integrity, and ethical business conduct.

Ability to work with minimal supervision.

Interest in the environmental sector.

Education And Experience

Bachelor’s degree or equivalent experience preferred.

Proficiency in MS Office applications (Excel, Word, PowerPoint, Outlook, Teams), as well as Zoom, GoToWebinar, Shopify, and Absorb.

Familiar with various social media platforms.

Excellent command of the English language, with strong emphasis on written and verbal communication skills.

Previous experience working in the environmental sector is an asset.

Bilingual (English/French) a definite asset.

Why Join ECO Canada?

Be part of a passionate, mission‑driven team supporting Canada’s environmental workforce.

Gain hands‑on experience across multiple areas of the environmental sector.

Opportunities for professional development and growth within a supportive environment.

Collaborative workplace culture where your ideas are valued and encouraged.

This role is based at ECO Canada’s Calgary head office (unless otherwise noted). Following a 3‑month probation period, eligible employees may transition to a hybrid schedule with at least 3 days per week in the office.

ECO Canada is committed to recruiting and retaining employees from diverse backgrounds. By recognizing and valuing diversity, we uphold hiring practices that are fair, transparent, and equitable. Our goal is to select the most qualified candidates based on character, competence, compatibility, and commitment.

In the spirit of respect and truth, we honour and acknowledge Moh’kinsstis and the traditional Treaty 7 territory of the Blackfoot Confederacy (Siksika, Kainai, Piikani), as well as the Stoney Nakoda and Tsuut’ina Nations. We also recognize the Métis community, specifically Métis Nation Region Three. In the spirit of reconciliation, and as treaty people, wefurther acknowledge all Calgarians who make their homes in the traditional Treaty 7 territory of Southern Alberta.

#J-18808-Ljbffr