Senior Customer Service Representative, Calgary

Responsibilities

Prepare costing for pricing purposes

Receive customer orders, verify accuracy and input into the computer system for scheduling

Coordinate customer orders with Sales staff and the master scheduler

Compare customer request dates with dates assigned by the Master Scheduler for production, assist as needed with prioritizing existing orders to achieve production goals

Receive customer complaints, clarify complaint/obtain pertinent information, input details into QAD database and distribute to QA and CS personnel

Compare production progress against production schedule&shipping requirements

Communicate variances in MFG schedule

Process pre-shippers, trace shipments, review shipping documents and price for accuracy prior to processing invoice, generate invoice and distribute.

Act as a liaison to assist sales staff with delivery dates, quantities, prices, questions and/or issues with customers

Monitor and update inventory levels and production status

Monitor aged inventory, bill or ship accordingly to reduce or maintain lower working capital

Track, forecast, plan customer inventory requirements to required inventory levels with production, prepare and process manufacturing orders based on anticipated customer requirements

Applies for and edits master customer information and numbers using an MRP system, MS Sharepoint and related systems and checks for accuracy.

Other duties as required

Key Working Relationships

Regular contact with customers for communication for orders: placement, updating, changing, coordinating, confirming, problems and issues

Regular contact with salespersons for communication on customer issues, problems, complaints, delivery

Regular contact with Accounting Department for verification or orders shipped

Regular contact with Shipping Department personnel for delivery dates / times

Regular contact with Master Scheduler and Production personnel for order status, updates and changes

Functional Requirements

Regular use of computers, telephones and misc. office equipment.

Must be able to manage complex tasks.

Read and understand the Job Safety Analysis (JSA)

Understand and follow the food, safety, and quality procedures

Read, understand and follow the Quality System Procedures (QSP)

Education&Experience

High School Diploma or GED with 3 years customer service experience in a manufacturing environment or 2 Yr. Post-Secondary Degree/Diploma in a related field with 1-2 years customer service experience in a manufacturing environment

Skills

Excellent verbal and written communication

Excellent telephone skills

Ability to interact effectively, courteously, and diplomatically with all types of customers, both internal and external

Excellent computer skills

Excellent MS Office software skills, especially Outlook and Excel

Ability to make sound decisions and correctly set priorities (in adverse conditions) for successful completion of daily responsibilities

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