Administrative Assistant - Development, Victoria

Quick Overview Our Real Estate Development team handles all elements of property acquisition, building development, and redevelopment. They work with government, municipalities, contractors, and other external and internal stakeholders to grow our portfolio of buildings and ensure we continue to meet the challenge of providing much needed affordable housing to the communities of Greater Victoria.

Who We Are Greater Victoria Housing Society (GVHS) is an award-winning registered charity and not profit organization dedicated to providing high quality, secure and affordable rental housing for low to moderate income households. Known for excellent service, we contribute to healthy, thriving and livable communities. GVHS is a housing provider for those who are able to live independently.

GVHS is an equal opportunity employer committed to an inclusive, equitable and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression or any other basis protected by law. GVHS is a living wage employer.

GVHS acknowledges that it organizes and works on the traditional territories of the Lekwungen peoples, and that the land’s historical relationships with the Songhees, Esquimalt and WSÁNEĆ peoples have existed since time immemorial.

What You Will Do The Administrative Assistant– Development reports to the Director of Real Estate Development and provides administrative, coordination, and clerical support to help advance the creation of affordable housing. This role supports project documentation, financial administration, meeting coordination, research activities, and day-to-day departmental operations.

What You Bring

Knowledge of office administration practices and procedures, including the ability to maintain records, take meeting minutes, and manage calendars and schedules.

Demonstrated ability to manage multiple tasks and deadlines effectively while producing high-quality results.

Strong attention to detail and the ability to maintain accuracy, including when working with numbers.

Proficiency with Microsoft 365, including Excel, Word, Outlook, PowerPoint, SharePoint, and Adobe applications.

Effective verbal, written, and listening communication skills.

Knowledge of residential rental property development would be an asset.

Knowledge of planning, development, and construction processes would be an asset.

Key Responsibilities

Manage invoices, claims, budget tracking, and related financial records.

Maintain project files, records, correspondence, and other documentation.

Coordinate meetings, agendas, minutes, follow-up actions, and administrative logistics.

Provide administrative support for departmental operations, research activities, and public engagement initiatives.

Perform other related duties as required.

Your Working Conditions

Union membership: CUPE Local 1978.

35 hours per week, as provided in the Collective Agreement, with occasional evening and weekend work required.

A valid BC driver’s license is required.

Office environment with a business casual dress code.

This is a unionized position with CUPE 1978.

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