Executive Personal Assistant, Victoria

Our confidential client in Victoria, BC, is seeking an exceptionally organized, discreet, and proactive

Executive Personal Assistant

to support a dynamic principal across advocacy initiatives, governance responsibilities, travel coordination, family operations, and personal logistics. This is not a traditional assistant role. This is an opportunity to become a highly trusted partner in a fast-moving and meaningful environment. Professionalism, judgment, adaptability, and emotional intelligence are essential. The successful candidate thrives behind the scenes, anticipates needs before they arise, and brings calm, clarity, and organization to complex and evolving priorities.

Are you someone who naturally stays three steps ahead? Do you love creating order from complexity, managing details with precision, and making life easier for the people you support? Are you naturally calm under pressure, a problem solver, and are you praised for being highly organized? Are you equally comfortable coordinating executive-level logistics, handling sensitive personal matters with discretion, and pivoting quickly when priorities shift? If so, we encourage you to read on.

In the role of Executive Personal Assistant, you will:

Coordinate complex calendars, travel, itineraries, reservations, and logistics

Support board and governance activities including meetings, materials, and follow-up

Assist with advocacy initiatives, stakeholder coordination, and communications

Manage personal operations including appointments, errands, gifting, hosting, and family coordination

Research, organize, and proactively solve problems with minimal direction

Act as a highly trusted right hand across both professional and personal priorities

What You’ll Bring

5+ years of experience in an executive assistant, personal assistant, or senior support role

Exceptional organizational and time management skills

Strong written and verbal communication abilities

Excellent judgment, discretion, and professionalism

Experience managing complex schedules and travel coordination

A warm, polished, and highly service-oriented approach

Strong technical proficiency and comfort with productivity and AI‑enabled tools

The ability to remain calm, adaptable, and solutions-focused in a fast‑paced environment

Experience supporting governance or board‑related work is considered an asset.

Why This Opportunity? This is a rare opportunity to support meaningful work across advocacy, governance, business, and family leadership while building a long‑term trusted partnership in a thoughtful and purpose‑driven environment.

The role offers:

Competitive salary in the range of $95,000– $115,000

Comprehensive extended health and benefits coverage

Retention bonus opportunity

Significant trust, autonomy, and variety

Exposure to influential networks across advocacy, governance, technology, and Canadian business

TallSky is committed to supporting our clients in building inclusive cultures that embrace differences. Our approach reflects professional employment equity practices, and we believe in celebrating each candidate’s uniqueness. Diverse teams learn how to communicate respectfully, deliver more innovative solutions, and are better positioned for long‑term success.

This position will remain open until it is filled. We thank all applicants who apply; however, after initial acknowledgment, only those selected for further consideration will be contacted.

This is a confidential search, and all inquiries and applications will be handled with complete discretion.

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