Administrative Assistant, Victoria

Job Overview Eligible applicants: Internal (DCC Employees) and External (General Public).

Salary Range: $51,566– $67,035.

Employment Status: Continuing. Security Level: Reliability. Language Requirement: English Essential. Closing Date: 05/06/2026. Country: Canada.

Primary Responsibilities

Provide daily administrative and operational support to employees at all levels of the business unit.

Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements.

Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing).

Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration).

Track budgets for service level agreements, training and development.

Process accounts payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system.

Prepare year‑end financials, set up files and databases for the new fiscal year, archive files.

Other Responsibilities

Take and prepare minutes of monthly meetings.

Prepare purchase orders (e.g. for office supplies, furniture, service contracts).

Perform receptionist duties and act as backup for other administrative employees, as required.

Other duties as assigned.

Skills

Administrative best practices.

Accounting principles.

Intermediate MS Office expertise.

Records management.

Formal Education&Certification

Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent.

Preferred: minimum requirements and general accounting courses and/or basic accounting experience.

Abilities

Use applicable computer software and operating systems.

Manage multiple deadlines and priorities.

Demonstrate attention to detail.

Development&Leadership

Provide functional advice and guidance to employees.

Occasionally coordinate work of other administrative staff in the business unit.

Working Conditions

Typical office environment with occasional travel.

Benefits Health and Wellness

100% employer‑paid annual sick leave, and health and dental premiums.

$400 wellness allowance to help cover expenses such as a gym membership.

$2,500 for mental health services on top of regular $2,500 paramedical coverage.

Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans.

Home and Family

Life, accidental‑death, and short‑term disability insurance.

Enhanced inConfidence employee and family assistance program.

Maternity and parental leave top‑up plan to 93% of regular gross earnings for up to 37 weeks.

Flexible workplace options, including $400 allowance every two years, to support working from home.

Leave and Retirement

Public‑service pension.

Comprehensive vacation and other paid‑leave plans, along with deluxe travel benefit plans.

EEO Statement Be part of a diverse and inclusive workplace! At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information.

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