Office Manager, Victoria

About Acturis Canada Acturis is a leading Software-as-a-Service provider for general insurance. Founded in 2000, we have grown exponentially over the past 20 years. To date, more than 95,000 individuals, in over 40 countries, use Acturis solutions to power their business, and our platform manages over $17bn worth of transactions every year. By working closely with brokers, insurers, and MGAs, we have helped to create and shape the insurance market of today.

Acturis launched in Canada in 2019 and continues to expand nationwide. Our Canadian head office is based in Victoria, BC.

Why Join the Acturis Team?

Competitive compensation with annual performance reviews

20 paid holiday days each year, increasing to 25 days after 5 years of service

100% employer paid benefits after three months

Eligibility for annual bonus, RRSP matching, and company share schemes (based on performance and seniority)

A supportive, people-focused culture that values development and feedback.

The Position We are seeking a proactive and detail-focused

Office Manager

to join our team on a

full-time or part-time basis (24-40 hours a week) . This is an

in-office position

based in our waterfront office in Victoria, B.C. The successful candidate will be in the office

Monday through Friday .

You will report to the Office Manager in the UK with day-to-day support from the People Operations Advisor in Canada and play a key role in supporting office operations as Acturis continues to grow across Canada.

The starting salary for this role is between

$56,000 and $61,000 .

Key Responsibilities of the role include:

Office and Project Support:

Managing office related projects and liaise with project managers and external vendors

Tracking budgets, maintain spreadsheets and review invoices.

Preparing and sharing internal project communications and updates

Coordinating office meeting and taking minutes

Preparing and distributing weekly office updates

General Office Administration

Maintaining a professional and welcoming office environment

Coordinating travel support and sharing policies with visiting staff

Managing office supplies and vendor relationships (i.e. coffee subscription, cleaning service)

Processing incoming and outgoing mail

Processing cheque deposits using Cheque pro

Sales and Marketing Support

Tracking and managing merchandize inventory

Coordinating shipping of merchandise for trade shows and return

Event Planning and Team Socials:

Leading the organisation of company events (e.g. summer and winter parties)

Managing event contracts

Leading and managing a range of employee social events, from informal office gatherings to scale events.

Candidate Profile The successful candidate will have the following attributes:

A post‑secondary diploma or certificate in Office Administration, Business, or Public Administration and minimum 3 years of direct office administration experience

Ability to work independently and collaborate effectively with an international team

Excellent oral and written communication skills

Eager to learn and expand knowledge and capabilities

Ability to work well with minimal supervision and to build rapport with diverse stakeholders

Exceptional organizational and interpersonal skills

Experience with Excel, Word, Outlook and Teams; comfortable learning new tools

Confident, proactive and eager to take on responsibility in order to develop

Acturis believes diversity drives innovation. We know that diversity also feeds success, so we are proud to be an equal opportunity employer.

Acturis is committed to providing an accessible recruitment and selection process. Should you require an accommodation in any part of the process, please contact .

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