Executive Assistant to the CEO, Vaughan

Company Blazesoft

Location Concord, Ontario

Reports To Founder&CEO

Employment Type Full-time

About Blazesoft Founded in 2016, Blazesoft is a global software company specializing in the development of scalable, secure, and high-performance digital platforms. We combine deep technical expertise, data-driven development, and a strong focus on reliability, compliance, and user trust to deliver technology solutions that support growth, operational efficiency, and long-term value creation.

Blazesoft has also been recognized as one of Canada’s top workplaces, with a culture rooted in camaraderie, integrity, innovation, and high performance.

Role Overview Blazesoft is seeking a highly organized, proactive, and discreet Executive Assistant to provide direct support to our Founder&CEO. This role is ideal for someone who thrives in a fast-paced executive environment, anticipates needs before they arise, and can confidently manage competing priorities with professionalism and sound judgment.

The Executive Assistant will act as a trusted partner to the CEO, ensuring his time, communications, meetings, travel, and day-to–day priorities are managed seamlessly.

Key Responsibilities

Executive Support&Calendar Management

– Manage and prioritize the CEO’s complex calendar, including meetings, calls, events, travel, and personal scheduling. Anticipate conflicts, prepare daily agendas, and ensure the CEO is briefed for all commitments.

Communication Management

– Monitor, organize, and prioritize emails and messages. Draft, proofread, and edit communications on behalf of the CEO with clarity and professionalism.

Meeting Coordination&Preparation

– Coordinate internal and external meetings, prepare agendas, gather materials, take notes, track action items, and follow up with stakeholders.

Travel&Logistics

– Arrange and, when necessary, attend domestic and international travel, including flights, accommodations, transportation, itineraries, visas, and reservations. Handle changes quickly and calmly.

Project&Priority Tracking

– Support the CEO in tracking key business priorities, deadlines, initiatives, and follow-ups across departments.

Stakeholder Liaison

– Serve as a professional point of contact between the CEO and employees, executives, investors, partners, vendors, and external contacts, exercising discretion and diplomacy.

Administrative&Personal Support

– Assist with administrative tasks, expense reporting, document organization, event coordination, reservations, errands, and occasional personal support as needed.

Confidentiality&Judgment

– Handle sensitive business, financial, employee, and personal information with the highest level of confidentiality and discretion.

Requirements Required

3–5+ years of experience as an Executive Assistant, Personal Assistant, Chief of Staff Associate, or similar role supporting a CEO, Founder, President, or senior executive.

Exceptional organizational and time-management skills.

Strong written and verbal communication skills.

Ability to manage multiple priorities in a fast-paced, high-growth environment.

High level of professionalism, discretion, and emotional intelligence.

Strong attention to detail and follow-through.

Comfortable working with senior leaders, external partners, and confidential information.

Ability to accommodate short-notice travel.

Ability to work long hours, including early mornings and late evenings, to accommodate worldwide clients.

Proficiency with modern AI tools.

Proficiency with Google Workspace, Microsoft Office, calendar tools, video conferencing platforms, and expense/reporting tools.

Flexibility to occasionally support urgent needs outside standard business hours.

Nice to Have

Experience supporting a founder or CEO in a technology, gaming, entertainment, software, or high-growth company.

Experience coordinating complex travel and executive events.

Familiarity with project management tools such as Asana, Monday.com, Notion, Jira, or similar platforms.

Experience working in an international or multi‑office environment.

Ideal Candidate Profile You are polished, proactive, and calm under pressure. You enjoy being the person who keeps things moving behind the scenes, create order, structure, and efficiency, and can switch easily between strategic priorities and detailed execution. You anticipate needs, solve problems, and help the CEO operate at the highest level.

Benefits

Work directly with the Founder&CEO of a growing global technology company.

Join a recognized workplace culture known for camaraderie and employee satisfaction.

Be part of a fast-moving, entrepreneurial environment where your work has visible impact.

Collaborate with talented teams across technology, operations, product, marketing, and leadership.

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