Administrative Assistant, Vaughan

Get AI-powered advice on this job and more exclusive features. WP Millworks is a Canadian-based e-commerce company specializing in manufacturing and distributing premium wood paneling, siding, and decor products. We serve both consumers and a network of designers, architects, builders, and home professionals. Our reputation is built on craftsmanship, reliability, and an unwavering commitment to quality.Position Overview

We’re looking for an

experienced

Administrative Assistant who enjoys keeping operations running smoothly. This is a steady, well-structured role suited for someone who takes pride in accurate, organized work and can manage routine tasks with consistency. You’ll handle a mix of administrative duties, ordering, and communications — all with the support of a clear process and a friendly team.Key Responsibilities

Invoice&Documentation Management

– Process and track invoices; maintain orderly records. Ordering&Supplies

– Place and follow up on orders for products, packaging, and materials; communicate with suppliers by phone and email. Inventory Tracking

– Monitor stock levels, update records, and coordinate reorders with vendors/ suppliers. Data&Reports

– Maintain spreadsheets and provide routine updates to management. Vendor Communication

– Correspond with suppliers, couriers, and service providers. Office Organization

– Keep files and shared documents organized and accessible. Daily Communications

– Answer basic phone calls, emails, and text messages. Qualifications&Skills

Proven experience in an administrative, office management, or operations role. Exceptional organizational skills with a strong attention to detail. Proficient in spreadsheets (Excel/Google Sheets), email platforms, and document management tools. Strong written and verbal communication skills. Confident negotiator over the phone and via email.Able to prioritize tasks and work independently with minimal supervision. Experience with inventory or supply chain coordination is an asset. What We Offer

Competitive compensation. Steady, long-term position with a reputable company. Supportive, respectful work environment. Flexible arrangements, including the option for remote work. How to Apply

Please send your resume and a short cover letter outlining your relevant experience. Seniority level

Mid-Senior level Employment type

Full-time Job function

Administrative Industries

Wood Product Manufacturing

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