Payroll Administrator, Vaughan

Location: 180 Basaltic Road, Vaughan ON L4K 1G6 Department: Administration

Full job description The Payroll Administrator is responsible for the accurate and timely processing of payroll in compliance with applicable legislation and company policies. This role also administers employee medical and pension benefit programs, ensuring accurate enrollment, ensuring all employee earnings, deductions, and statutory remittances are processed correctly while maintaining confidentiality and providing excellent internal customer service to employees and managers.

SPECIFIC DUTIES&KEY RESPONSIBILITIES:

Payroll Processing

Process bi-weekly/weekly payroll for hourly and salaried employees in a multi-location environment

Ensure accurate calculation of regular wages, overtime, premiums, bonuses, vacation pay, and statutory holiday pay

Review and verify timesheets, attendance records, and payroll changes prior to processing

Maintain payroll records and employee data in the payroll and HRIS systems

Statutory Compliance&Remittances

Ensure compliance with employment standards, and tax legislation

Process source deductions including CPP, EI, income tax, garnishments, and benefit deductions

Prepare and submit statutory remittances to government agencies accurately and on time

Prepare Records of Employment (ROEs) and respond to Service Canada and CRA inquiries

Medical&Pension Benefits Administration

Administer employee medical, dental, insurance, and pension benefit programs.

Manage employee enrollment, changes, and terminations in benefit and pension plans.

Act as the primary liaison with benefit and pension providers for issue resolution and plan administration.

Ensure accurate setup and maintenance of benefit and pension deductions within payroll systems.

Reconcile monthly benefit and pension invoices against payroll records and investigate discrepancies.

Monitor eligibility, waiting periods, and compliance with plan requirements.

Assist employees with benefit and pension inquiries, claims guidance, and documentation.

Support annual renewals, reporting, and audits related to benefit and pension plans.

Year-End&Audits

Support year-end payroll activities including T4s, T4As, Relevé 1 (if applicable), and reconciliations

Assist with internal and external audits related to payroll and benefits, and pension plans

Maintain accurate documentation and reports for compliance and audit purposes

Employee&Management Support

Respond to payroll-related employee inquiries in a timely, professional, and confidential manner

Support HR and management with payroll reporting, analysis, and ad hoc requests

Assist with onboarding and offboarding payroll processes, including payroll setup, benefit enrollment, and final pay calculations

QUALIFICATIONS:

Minimum 5 years of payroll processing experience in a multi-employee environment

Experience with payroll software and HRIS systems (e.g., ADP, Ceridian, Payworks, Dayforce)

Strong understanding of payroll legislation (ESA, CPP, EI, CRA requirements; Canada Labour Code is an asset)

Experience administering employee benefits and pension plans is strongly preferred

We have company paid benefits, a pension plan, and overtime. If you are looking to join a company that values your work ethic and appreciates your drive, we would love to hear from you!

Please note that the successful candidate will be subject to reference and employment verification checks prior to receiving an offer of employment .

NO PHONE CALLS.

NO AGENCIES.

JD Smith is an equal opportunity employer that is committed to a diverse and inclusive workforce. We provide a work environment that allows all employees to do their best work, free from all forms of discrimination. No employee or applicant will be discriminated against on the basis of race, ethnicity, age, sex, gender identity or expression, sexual orientation, citizenship status, military status, religion, disability status, or any other legally protected group.

Artificial intelligence is not used to screen, assess or select applicants.

Pay: $70,000.00 per year

Company events

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

Profit sharing

Ability to commute/relocate:

Concord, ON L4K 1G6: reliably commute or plan to relocate before starting work (required)

Experience:

Payroll Processing : 5 years (required)

administering employee benefits and pension plans: 1 year (required)

payroll software and HRIS: 1 year (preferred)

Ready to move your career forward with a leader in logistics? At JD Smith, our people drive our success. We’re always on the lookout for dedicated, forward-thinking individuals who are passionate about logistics and eager to make an impact. Join a team that values innovation, collaboration, and continuous growth.

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