Senior Project Administrator, Vancouver

Position Overview Power Your Future with Qualus in our T&D Canada business as a Senior Project Administrator. Reporting into the Project Controls Manager, this position will be based in our Vancouver BC office on a hybrid schedule. This role provides high-level administrative and project coordination support to transmission and distribution projects for multiple clients. The successful candidate is highly organized, proactive, and experienced in supporting complex engineering and construction projects in a fast-paced environment.

Responsibilities

Provide comprehensive administrative support across multiple concurrent projects, from project setup through close-out

Maintain and update project documentation, including reports, logs, registers, and templates, ensuring accuracy and version control

Coordinate meetings, prepare agendas, record and distribute meeting minutes, and track action items

Serve as the primary point of contact for issuing and distributing project documentation to clients

Manage client and internal project sites, including auditing folder structures and enforcing file naming conventions

Run project reports, distribute them to stakeholders, and file in accordance with project controls and document management standards

Assist with the development and maintenance of project planning documentation, including Statements of Objectives, Business Cases, User Requirements, Work Package Agreements, and safety and construction documentation

Assist with the preparation of Journey Management Plans (JMPs)

Arrange project-related travel and support approvals, forms, and required documentation

Provide general engineering and design administrative support, including ensuring the use of current templates and standards, formatting technical and engineering documents and supporting document review, approval workflows, and final issuance

Support contract and procurement activities, including formatting RFQs/RFPs, managing contract documentation, and coordinating submissions and transmittals

File and issue daily, weekly, and monthly construction reports

Log and assist with the preparation and tracking of Requests for Information (RFIs) and Field Advice Memos (FAMs)

Provide additional construction administration support as required

Qualifications

5–7+ years of experience in a project administration or project coordination role, preferably within an engineering, utilities, construction, or infrastructure environment

Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Adobe Acrobat

Exceptional written and verbal communication skills, with strong attention to detail and proofreading capability

Strong organizational and time‑management skills with the ability to manage competing priorities and tight deadlines

Proven ability to work independently, take initiative, and proactively identify and resolve issues

Demonstrated ability to handle confidential information with professionalism and discretion

Strong interpersonal skills with the ability to build effective working relationships with internal teams, leadership, clients, and external partners

Adaptable, solution‑oriented mindset with a focus on continuous improvement and client service

Ability to diplomatically manage deadlines, expectations, and deliverables in a fast‑paced environment

Benefits&Compensation Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long‑Term Disability, RRSP Match, EAP, Parental Leave, Paid Time Off, and Holidays, for those who qualify.

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.

Company Overview Qualus is a leading pure‑play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, andrenewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology‑enabled services and develops breakthroughsolutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 1,800 professionals, with offices throughout the U.S. and Canada.

EEO We are an equal opportunity employer and value diversity. We are committed to providing an inclusive workplace and do not discriminate on any grounds protected by applicable human rights legislation across Canada and the US.

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