Conveyancing Administrator, Vancouver

About the role

We are looking for an enthusiastic and customer service focused Conveyancing Administrator (internally called Deal Administrator) to join our growing team. As a trusted and reliable member of our commercial real estate brokerage team, you will provide proactive high‑level support services to brokerage offices across Canada and accounting functions. You will be a key player responsible for managing the end‑to‑end process of real‑estate transactions, ensuring smooth coordination between parties and compliance with legal and regulatory requirements.This is a hybrid role based out of Vancouver, BC office. Key Responsibilities

Review legal documents, including Sales/Lease/Service and Fee agreements to ensure Trade Record data are correctly entered into the system Follow up on deal status changes as deals progress Be a key contributor to trust account management ensuring compliance with Real Estate rules and regulationsEnsure compliance with governmental regulations, including Real Estate legislation of each Province, FINTRAC anti‑money laundering (AML) requirements and internal controls Review and follow up with brokerage teams to obtain required documentation to meet Revenue Recognition requirements under US GAAPPrepare/revise and remit commission invoices for deals as they become due and/or are revised Coordinate with clients, co‑brokerages, law firms and process commission invoice payments in a timely manner Ensure compliance with company revenue/cash processing policies Work within defined processes while continuously looking for ways to find efficiencies and produce detail‑oriented workQualifications

1–3 years of experience in an administrative, deal‑support, or accounting role, supporting multiple stakeholders in a fast‑paced environment Strong attention to accuracy, detail and compliance Excellent verbal and written communication skills Proficiency in Microsoft Excel (data entry, formulas, templates), Word, Outlook, and PowerPointDemonstrated ability to meet deadlines without compromising quality or accuracy Interest in leveraging technology—such as automation, templates, or AI‑assisted tools—to streamline administrative and deal‑related processes Bonus Skills&Experience

Experience in the commercial real estate industry and/or a related industry Solid accounting or bookkeeping foundation Practical experience using SharePoint, Teams, and OneDrive for document management and collaboration Exposure to workflow automation, templates, or process improvements or a demonstrated willingness to learn and adopt new toolsLocation&Compensation

Location: Vancouver, BC Approximate Compensation for this Role: $61,707 to $71,000 Benefits

Innovative projects: Work on cutting‑edge initiatives that shape our communities, drive our growth, and make a tangible impact Career growth: Advance your career and achieve your goals with industry‑leading training and development programs Competitive benefits&compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well‑being Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best workDiversity, Equity&Inclusion: Our robust North American Diversity&Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international communityWork Authorization&Other Info

Applicants must be currently authorized to work in Canada on a full‑time basis The employer will not sponsor applicants for work visas Direct applicants only please, no agencies EEO&Accessibility

Colliers is an equal opportunity employer and values diversity in its workforce Colliers encourages applications from all qualified individuals and will accommodate applicants' disability‑related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection processIf you require a disability‑related accommodation to participate in the recruitment process, please contact the recruitment team by email at

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