Records Clerk, Lakeshore

Apply By:

Friday, May 29, 2026 11:59 pm EDT

1 Temporary (up to 6 months with possible extension)

Job code:

C08OAD - Office Administration 08 (COR)

$26.92 - $31.31 Per hour

(Indicates the salary listed as per the OPSEU Collective Agreement.)

About the job Are you a conscientious and well-organized individual seeking the opportunity to provide essential administrative support to the justice system? If so, consider working in this great team environment at South West Detention Centre as a Records Clerk.

In this role you will play an integral part in the compilation, maintenance and processing of offender records at Sarnia Jail, including:

obtaining and verifying required information to complete admission and discharge documentation;

checking offender records to verify the legality of admission documents;

calculating and/or verifying sentences;

performing a variety of keyboarding functions;

maintaining up-to-date manual and electronic offender files and records;

ensuring documents are completed upon notification of transfer or discharge of offender;

providing authorized information to justice officials, law enforcement agencies, offenders and the general public.

Specialized Knowledge and Skills

demonstrated knowledge of records management procedures;

knowledge of related inmate records directives, policies, procedures and related legislation such as the Criminal Code, Ministry of Correctional Services Act to ensure inmate records are consistent with court sentences and legislation;

knowledge of office procedures and policies to maintain files, ensuring confidentiality of information;

accurate mathematical skills to calculate and reconcile inmate sentences and personal funds.

Other Essential Skills

use analytical, reasoning and problem solving skills to verify accuracy of information and correct discrepancies;

effective communication and interpersonal skills to interact with inmates, staff, justice officials and the public in a tactful and diplomatic manner;

use organizational skills to assist in the maintenance of inmate filing and information systems;

proficiency with various computer software applications and databases (e.g., word processing, spreadsheet).

Don't meet every qualification? If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives

accessibility

Anti-Racism Policy

What we offer

a career that can grow across ministries and job functions

flexible learning and developmental opportunities, including education and mentorship programs

a comprehensive compensation and benefits package

holistic wellbeing benefits

base salary that aligns to market trends with performance-based pay and scheduled salary progression

tailored work arrangements, including flex hours, self-funded leave and more

a modern, friendly and accessible physical work environment

Additional information

1 English Temporary, duration up to 6 months, 4819 8th Concession Rd, RR3, Maidstone, West Region, Vulnerable Sector Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

About security checks:

A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities. If a check is needed and you have lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you will need to provide an out-of-country police clearance certificate from the country you lived in. Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please contact us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

#J-18808-Ljbffr