Medical Secretary - Microbiology, Saskatoon

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non‑clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The Role Applications are invited from enthusiastic and motivated candidates for the part‑time post of Higher Level Medical Secretary within the Microbiology Department at Queen Elizabeth University Hospital.

The Diagnostic Clinical Microbiology Service for NHS Greater Glasgow and Clyde is delivered across two sites, Glasgow Royal Infirmary and Queen Elizabeth University Hospital, providing a comprehensive microbiology service to hospitals, general practice, the private sector and academic partners. Based within a state‑of‑the‑art laboratory environment, you will provide an effective data administration support service, delivering IT, administrative and clerical functions in a timely manner to support the ongoing work of the Microbiology service.

All roles will be assessed for sponsorship eligibility in line with current Home Office requirements. NHS Greater Glasgow and Clyde (NHSGGC) can only issue a Certificate of Sponsorship where these are met.

Duration, Location, and Working Pattern

The post is based within the Microbiology Laboratory at Queen Elizabeth University Hospital, Glasgow.

The hours of work are 22.5 hours per week, worked over 3 days.

Due to the nature of the role and the systems used, this post does not support home working.

Please note the salary is pro‑rata for part‑time hours.

Key Responsibilities

Provide comprehensive data administration and clerical support to the department, working independently and collaboratively with the wider laboratory team to ensure duties are completed in a timely and effective manner.

Extract and collate data from information systems such as Telepath, produce and manage weekly and monthly statistical spreadsheets, and prepare and distribute summary and extract reports.

Maintain accurate records within departmental systems, including recording sickness absence and other leave, and support the preparation of data for departmental and external meetings.

Use and manage systems such as SSTS, PECOS, QPulse and the laboratory LIMS system to generate essential outputs for clinical, public health, research and national surveillance purposes.

Manage telephone enquiries on behalf of consultants and clinical staff, ensuring accurate and timely communication, and provide administrative support to meetings, including minute‑taking.

Knowledge, training, qualifications and/or experience required

Applicants should hold an HNC in Secretarial Studies, Business Administration or Information Technology, or have equivalent relevant experience.

You should have good knowledge of IT systems, ideally within a laboratory environment, and be competent in the use of Microsoft Excel. Strong written and verbal communication skills, along with excellent organisational abilities and experience of working within a team, are essential.

Experience of working within a clinical laboratory environment and a working knowledge of medical or microbiological terminology are desirable.

What We Offer

A minimum of 27 days annual leave, increasing with length of service, plus public holidays.

Membership of the NHS Pension Scheme, including life insurance benefits.

Salary Sacrifice Car Benefit Scheme.

Development opportunities including study bursaries, e‑learning and classroom‑based courses.

Enhanced pay for working public holidays.

NHS discounts on a wide range of goods and services.

Confidential employee support and assistance, including counselling and psychological therapies.

NHSGGC encourages applications from all sections of the community and is committed to promoting equality, diversity and inclusion. We are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

#J-18808-Ljbffr