Front Desk Administrative Assistant, Saskatoon

Opportunity As part of the Wajax team, the Administrative Assistant/Receptionist is responsible for greeting onsite visitors to the branch. The incumbent will also be responsible for a variety of general duties to assist in the day‑to‑day office administrative requirements, including ordering office supplies, booking meeting rooms, distributing incoming mail, creating mail merges for outgoing mail and preparing documents in Word, Excel and PowerPoint.

Role

Greets visitors, ensures safety procedures are followed regarding sign in/sign out

Books meeting rooms and arranges for any catering required

Responsible for document control– scanning and filing of daily customer&Vendor packing slips and transfers onto SharePoint and M3

Ensures that all incoming mail is sorted and distributed

Maintains and orders office supplies on Grand&Toy and Unline, including RICOH printer cartridges

Assists with IT requests as required

Keeps contractor binder and WCB documentation up to date

Creates and receives MRO POs for non‑inventory supplies

Closes out POS machine and submits a summary to AR daily

Submits invoices onto multiple portal platforms such as Ariba or OpenInvoice

Updates safety board in the lunchroom and streamlines safety in the branch

Conducts monthly inspections for JHSC meetings

Coordinates evacuation and imminent weather drills

Issues RMA’s for returned product and credits&rebills for Inside Sales Representative and Finance as required

Submits new customer credit applications and customer account changes through DataMesh

Submits Min/Max requests

Investigates AP logs&AR disputes

Candidate

Education: College diploma / post‑secondary education

Work Experience: Previous office administration experience (2‑3 years)

Knowledge: Basic knowledge of industrial parts. ISO requirement knowledge is an asset

Proficiency: Microsoft Office, including Outlook, Excel, Word and PowerPoint

Benefits

Competitive health and dental benefits with no waiting period for eligibility (100 % employer‑paid premiums), plus health spending account

Wajax‑led e‑learning and product training through industry‑leading manufacturers

Exclusive discounts with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, a group mortgage, home&auto insurance program, pet insurance, footwear&workwear, fitness membership, perkopolis, and more

Recognition program where points are earned for merchandise or gift certificates, plus cash awards

Company‑matched pension plan

Award‑winning health and wellness program

As an equal opportunity employer, please inform us if any accommodation is required if contacted for an interview.

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