Summer job: Program&Sales Ambassador, Renfrew County and Lanark Highlands Township (Deep …

Job Opportunity Position Details

Reporting to: B!KE’s Board of Directors

Job Details: 37.5 hours per week; $55,000 - $65,000 annual salary; 3-weeks paid vacation; modest health, optical&dental benefits; terms may be negotiable

Staffing Role: Overseeing a small organization with a few full-time and part-time staff members and a committed crew of community volunteers

About B!KE B!KE: The Peterborough Community Bike Shop is a community-based, provincially incorporated charity that provides educational opportunities and support to empower all citizens to ride bikes. Since 2006, we’ve been an important fixture in the Peterborough community, teaching bike maintenance, repair, and riding skills, and making cycling affordable and accessible for all.

B!KE is guided by its charitable purposes, which are:

To provide education and training in mechanical and technical skills, problem solving, and social engagement for people who are marginalized, living with a disability or on a low income, as well as the general public.

To relieve poverty by providing access to free and low-cost transportation options for individuals or families who are poor, of low income, or in need.

To promote health and prevent injury by providing educational opportunities to children, youth, and the general public. Material includes road safety and how to use a bicycle as part of a healthy, active lifestyle.

To protect the environment for the benefit of the general public by reducing vehicle emissions, relieving congestion and reusing or recycling bicycles and bicycle parts.

Most of our activities occur in our professionally equipped bicycle repair shop in downtown Peterborough. We also provide educational opportunities in schools, workplaces, and the greater community.

B!KE is best known for our program called

Open Shop . Open Shop provides the public with tools and training to learn and practice bicycle maintenance and repair. Open Shop takes place in our bicycle repair workshop with training provided by staff and volunteer mechanics. Each year Open Shop provides 3500+ people with the knowledge and tools to maintain and repair bicycles.

B!KE serves many unique members of our community. Part of what is special about our organization is the diversity of clientele that can be found working together in the shop at any given time, including low-income people, people with disabilities, women, LGBTQ+, seniors, new Canadians, youth and families.

Additional Programs

Kids’ Bike Build: We work with social services and a team of volunteers to fix up bicycles to distribute to children.

Youth and Adult Earn-A-Bike: These programs provide low-income people the opportunity to build their own bicycles free of charge.

Volunteer Build Night: A train-the-trainer program that teaches volunteers mechanical skills and how to provide instruction in bicycle maintenance and repair.

Bike Valet: Bike sitting services for community events.

Rack and Roll: Our contribution to GreenUp’s Shifting Gears active transportation challenge, supported by the City of Peterborough.

Winter Wheels: Providing studded tires and training to participants to encourage winter riding, supported by the City of Peterborough.

And various community and volunteer cycling celebration events.

Responsibilities

Leadership&Program Development (30%)

Leads the attainment of B!KE’s strategic goals, and maintains organizational alignment with the mission, vision and values

Seeks organizational development, efficacy and efficiency through the strengthening of current partnerships, developing new partnerships, and responding to community needs and opportunities

Supports staff to successfully complete their responsibilities in a manner that promotes their engagement and fulfilment, supports open communication and learning, and enables them to meaningfully collaborate with and support other staff, junior staff, and volunteers

Plans, oversees, evaluates and reports on B!KE’s various programs according to best practices and funder and board requirements

Develops policies (with the Board) and procedures that reduces liability and manages risk across the various responsibilities and activities of the organization

Demonstrates leadership that is inclusive, decolonizing, and prioritizes opportunities for those persons not visible or supported widely in the community

Works with partners, the community, and other stakeholders, to promote a strong cycling advocacy network, local culture, and support for cycling as a form of transportation and recreation

Able to pinch-hit various staff roles, when necessary

Ensures ongoing compliance with the laws, regulations and regulatory bodies that bound a charitable non‑profit organization in Ontario and Canada, including but not exclusive to Canada Revenue Agency’s Charities Directorate, the Employment Standards Act, the Ontario Human Rights Code, the Ontario Occupational Health&Safety Act, and the Accessibility for Ontarians with Disabilities Act

Financial Management&Fundraising (30%)

Directs the financial management of the organization and sets financial priorities (with Board approval)

Works with the Board of Directors to develop an annual budget, and works to follow that budget throughout the year; adjusts the budget with Board approval as necessary

Writes grant applications to secure program funding; adheres strictly to funder reporting (and financial reporting) needs and timelines

Secures funding through a variety of revenue streams, including memberships and donations; online and in‑store new and used parts and bicycle sales; fee‑for‑service programs, and identifies and explores new funding sources

Works with the bookkeeper to maintain accurate financial records, produce regular financial reports for the Board and Finance Committee, and ensure that all accounts remain in good standing

Monitors organizational cash flow (monthly bank statements, invoices, receipts) and oversees store finances and cash management; provides monthly cash flow statements to the Finance Committee

Ensures quarterly and annual tax obligations and reporting are met

Oversees completion of payroll and charitable receipting; ensures payment of bills and invoices in a timely manner

Coordinates and tracks banking agreements, leases, accounts, and signatories

Coordinates an annual review engagement and ensures ongoing compliance with the CRA

Human Resources&Administration (30%)

Provides leadership and direction to staff; delegates responsibilities and manages staff performance to fulfill organizational commitments

On behalf of the board, coordinates the hiring, management and transition of staff members

Supports the recruitment, retention and management of volunteers to ensure the workshop is adequately staffed and that hours are seasonally appropriate

Welcomes and serves visiting members, customers, and community members with attention and respect, while attending to those in need with skill and care

Supports staff to manage purchasing, shipping,&receiving; monitor retail stock; and ensure constant availability of parts and accessories

Oversees the training of staff and volunteers to deliver programming that is technically exemplary, engaging, has high safety standards (personal, mental and physical), is accessible, and aligns with B!KE’s values

Ensures that staff receive performance reviews, are offered opportunities to learn, and receive regular check‑ins and feedback; tracks staff hours and vacation time

Maintains and monitors insurance, negotiates contracts, and maintains files and operational systems

Ensures an annual inventory is completed; oversees facility and equipment safety and maintenance

Ensures bikes are refurbished and safety‑ed to sell in the store or to make available to those in need

Fulfills duties required by the board including preparing monthly board reports, participating in Board meetings; and delivering an annual update to the membership at the Annual General Meeting

Other administrative duties as required

Outreach and Communications (10%)

Oversees the coordination and distribution of B!KE communications and outreach activities, including the monthly newsletter, website updates, social media campaigns and community events

Oversees the development of promotional and educational materials for programs and services and ensures they are updated and accessible

Manages IT assets, notably our WordPress website and associated CiviCRM database, by working with retained web developers

Works with local partners and committees to enhance and leverage programming, outreach, and fundraising

Acts as a community liaison, resource and advocate at community and bicycle‑related events

Qualifications

3 - 5 years progressive program management experience and/or other related work

Experience with grant writing, fundraising, media relations, and network or partnership development

Excellent strategic, analytical and planning skills, coupled with the ability to complete day‑to‑day responsibilities in a fast‑paced busy environment

Excellent organizational skills, self‑direction and motivation; ability to work creatively and productively without direct supervision

Experience supervising staff and/or volunteers, and preparing and managing budgets