Payroll Assistant (Temporary) (Oshawa)

Position: Payroll Assistant (Full‑Time, Temporary) Location: Catholic Education Centre, Business Services Department, 652 Rossland Road West, Oshawa ON, L1J 8M7 Hours of Work: 8:15 a.m. – 4:30 p.m. (Monday–Friday) Salary: CUPE SCT Band 8 ($33.64–$36.46 per hour) Start Date: To be determined. Term: Six (6) month term –potential extension (subject to budget approval).Position Summary

The Payroll Assistant is responsible for the timely, accurate input and processing for the Board’s in‑house payroll and will maintain and provide pension‑related, legislatively required information and reports. This position reports to the Supervisor, Payroll Services. Duties and Responsibilities

Prepare, calculate, and verify all data necessary for processing payroll for all employee groups to ensure payroll accuracy. Work collaboratively with various departmental personnel ensuring required payroll information is received and processed according to appropriate Collective Agreements and Terms and Conditions.Ensure employees provide current banking and tax deduction information for payroll purposes. Provide excellent customer service when dealing directly with employee inquiries regarding pay, Collective Agreements, current legislation, deductions, and taxes. Prepare cheque requisitions regarding payroll deductions and replacement cheques as required (e.g., federation fees, union dues, garnishments, charities).Maintain current knowledge of government legislation, pension guidelines, Board Policy and Collective Agreements affecting payroll, pensions, and employment insurance perks (Service Canada). Prepare invoices for union leaves, secondments, in‑services, etc. Prepare journal entries for in‑service costs.Prepare and ensure accuracy of electronic Record of Employment (ROE) submissions. Assist with the preparation of T4’s and T4A’s. Process course reimbursements for teaching staff. Process e‑Serve timesheets for Continuing Education and Custodial/Maintenance personnel. Perform calculations of pay‑related changes for special circumstances, retro pays, prorated salaries, terminations, leaves of absence, experience level increases, FTE adjustments, etc.Calculate, process, and verify OMERS and Teachers’ Pension Plan information to assist with the administration of the pension plans, responding to inquiries from employees and pension plan representatives. Provide accurate data required for completion of annual reports. Complete filing of all payroll and supporting documentation.Answer questions from employees in a timely manner. Perform other duties as required. Qualifications

Two‑year college diploma in Business or related program, or a combination of education and experience suitable to the Board. National Payroll Institute designation, preferred. Willingness to enroll in related professional development. Three (3) years’ previous experience in payroll or accountingarea, essential.Experience administering pension plans, essential. Previous school board experience considered an asset. Previous experience with in‑house payroll systems considered an asset. Other Qualifications

High level of proficiency and accuracy in keyboarding and calculations in computer applications (Outlook, Excel, Adobe PDF, and Word), required. Knowledge of various web‑based applications, i.e., Service Canada, T.I.M., OMERS, e‑access, etc. Critical thinking, problem solving, and analytical skills, and attention to detail required to ensure accuracy.Exceptional time management and multi‑tasking skills. Ability to work in a team environment, contributing to organizational objectives and goals. Demonstrated commitment to customer service excellence, pleasant and positive attitude. Must be able to deal with all levels of staff, being tactful and diplomatic at all times.Highly developed organizational skills to set priorities and meet deadlines. Must have excellent interpersonal and communication skills, demonstrate mature judgment and flexibility to adapt to changing priorities. Must take initiative and work well under pressure of deadlines with minimal supervision.Ability to maintain confidentiality at all times as the result of having access to personnel files, sensitive labour relations information, and confidential industrial relations matters. This posting is to fill a temporary vacancy.

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