Customer Service Coordinator, Parking Services - Limited Term, Oshawa

Customer Service Coordinator, Parking Services - Limited Term Tracking Code:

req2052

Faculty/Department:

Office of VP, Administration

Number of Positions:

2

Appointment Type:

Limited Term 9 months

Hours of Work:

35 hours per week

Salary Range:

Level 7– Starting Salary, Step 1: $68,930

Posting Date:

May 22, 2026

Closing Date:

June 12, 2026 (7:00 pm EST)

Job Summary The Customer Service Coordinator serves as the first point of contact for all parking, Ucard, and UPass-related inquiries, providing front‑line support in person, by phone, and via email. The role manages day‑to‑day transactions such as permit processing, Ucard/UPass issuance, responding to inquiries, and resolving routine issues. Responsibilities also include monitoring intercoms and camera systems, handling first‑level parking‑related complaints and parking citation appeals, assisting with citation collections, and liaising with field staff in parking lots via radio. More complex matters are escalated to Management in accordance with established procedures.

Major Duties&Responsibilities 1. Responsibility: Parking and Card Services Administration

Carry out daily operations of the Ucard/UPass program, including card production, distribution, troubleshooting and system support to ensure a smooth user experience.

Process parking transactions (permits, fines, fees), issue permits, and maintain accurate customer and payment records in compliance with departmental procedures.

Maintain supply inventory, equipment, and program resources, and coordinate with vendors for technical support and issue resolution.

Monitor data accuracy, maintain audit controls, and support reporting and analysis to inform decision‑making.

Collaborate with students, staff, and campus partners to ensure effective service delivery and continuous improvement.

2. Responsibility: Customer Service

Provide front‑line customer service for Parking and Ucard inquiries (in person, phone, email).

Deliver clear information on parking policies, permits, payments, and Ucard accounts; assist with basic campus wayfinding.

Resolve routine issues and troubleshoot customer concerns, escalating complex matters to supervisors or specialists as needed.

Coordinate with vendors for technical support, including logging tickets and managing service requests.

Maintain records of interactions and support KPI tracking and reporting.

3. Responsibility: Communications and Events Support

Execute communications plans to promote unit services.

Collaborate with internal partners and stakeholders to execute joint communications.

Assist with monitoring and directing traffic during special events or peak periods.

Set up and remove event signage, cones, and barricades as required.

Support visitor parking operations, including assisting with pay stations or mobile app issues.

Provide feedback to supervisors regarding operational needs or service trends.

4. Responsibility: IT and Systems Support

Perform basic troubleshooting on Ucard, UPass and parking equipment, payment kiosks, permits, and account systems.

Report system failures or equipment malfunctions promptly to supervisors or technical services.

Document issues and follow reporting protocols.

5. Responsibility: Team Support

Contribute to team meetings, training sessions, and operational planning.

Take notes for team meetings.

Participate in continuous improvement initiatives.

Education

Completion of a two‑year post‑secondary diploma.

Program relating to business or IT preferred.

A Bachelor’s degree would be considered an asset.

A combination of education and experience may be considered.

Experience

One to three years’ experience working in a high‑volume, customer service environment.

Experience working within a university setting would be preferred.

Experience working with campus systems, ideally in a Card Office or Parking Office.

Knowledge

Excellent systems knowledge (e.g., Banner, Google Suite, Microsoft Office Suite, IBM Cognos Analytics).

Experience using TouchNet OneCard VIP, CloudCard, Cascade Content Management System (CMS) preferred.

Familiarity with parking equipment, payment collection devices and permit management software.

Skills

Excellent customer service skills with strong judgement, flexibility and adaptability.

Ability to prioritize and work in a fast‑paced, high‑pressure environment with tact and composure.

Exceptional oral and written communication, troubleshooting, problem‑solving and critical‑thinking skills.

Excellent attention to detail with a high level of accuracy.

Friendly with a high level of empathy and compassion.

Ability to take initiative, work independently and in a collaborative team environment.

Strong organizational and time‑management skills; ability to work with a strong sense of urgency.

Demonstrated ability to establish and maintain collaborative relationships and work with diverse clientele.

Ability and willingness to learn new systems.

How to Apply Interested applicants should submit a cover letter and resume electronically by the Closing Date. Applications will be reviewed until June 12, 2026 or until a suitable candidate is found.

Ontario Tech University is a member of the Ontario Public Service Employees Union (OPSEU) and will be subject to the collective agreement terms and the university’s policies. For more information, visit .

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID) and welcomes applications from all qualified candidates, particularly First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialised persons, persons with disabilities, and those who identify as women or who are part of 2SLGBTQ+. Canadian citizens, permanent residents, and Indigenous Peoples in Canada will be given priority.

Ontario Tech University respects diverse needs and will take all reasonable steps to ensure accommodation for applicants where appropriate. For more information on the university’s Accessibility Policy, visit Oshawa, Ontario, Canada.

Expected Start Date: 8/4/2026.

Expected End Date: 4/30/2027.

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