Financial Assistant: Western University (London)

Classification&Regular Hours

Hours per Week: 35 Salary Grade: Level O About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, recent connections, and new ways to make a difference.About Us

The unit’s mission is the pursuit of excellence in teaching, research and service in Psychology, which aligns with Western’s mission of providing the best student experience among Canada’s research-intensive universities. Responsibilities

In collaboration with the Department Chair and Administrative Officer, the Financial Assistant manages day‑to‑day financial activities for research grant administration and human resource processes for part‑time contract staff and students. The Financial Assistant is accountable for ensuring the prompt and accurate review, processing and reconciliation of expense claims, Pcard expense submissions,payment of invoices received from vendors for the purchase of goods and services, as well as the transfer of funds for non‑purchasing related requests ensuring compliance with University documentation standards, departmental controls, Western policies and procedures and external granting agency policies. The Financial Assistant is accountable for the prompt and accurate processing of job postings, hiring paperwork and payroll for part‑time staff and student appointments. The Financial Assistant acts as the first point of contact for inquiries, investigating and responding to departmentalissues related to financial research grants, expense claims, invoices and human resource issues involving part‑time staff and students. The Financial Assistant is expected to adhere to timelines and implement processes to meet specified deadlines. This role is critical to maintaining operational continuity, financial accountability, part‑time human resource management and timely support of academic and research activities.Qualifications

Education:

3 year undergraduate degree in Business Management/Administration Working toward or completed Certificate in Human Resources Management is preferred Experience:

4 years administrative, human resources and financial experience in a complex office environment Experience in an academic or unionized environment is preferred Knowledge, Skills&Abilities:

Knowledge of general accounting principles, human resource principles and practices, Employment Standards Act and other relevant legislation Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community Proven ability and natural inclination to interact with people in a skilled, respectful and diplomatic manner. Strict sense of confidentialityVerbal and written communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience Detail‑oriented with an ability to function and process information with high levels of accuracy Problem solving skills with a sense of urgency in resolving issues and getting tasks completedPossesses a reputation for resourcefulness with a strong sense of accountability and initiative Results‑oriented with an ability to handle many tasks, meet tight deadlines and maintain a high level of individual and team performance Adapts readily and effectively to changing priorities and demandsIntermediate skills in Microsoft Office (e.g. Word, Excel, PowerPoint, Access, Outlook, CoPilot), Qualtrics and Adobe Professional Experience in PeopleSoft HR and Finance with the ability to assist others in system usage is preferred Ability and willingness to stay abreast of technological developments in software relevant to the positionWorking knowledge of University policies and procedures preferred Familiarity with tri‑council funding agency guidelines and policies Demonstrated commitment to ongoing learning and professional development Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants. Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.Accommodations

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please or phone 519-661-2194. Note

Interested applicants are asked to visit: for further information and to apply online referencing job #43193 by 11:59PM on May 28, 2026. This position is an existing vacancy. This position is fully in‑person, on‑site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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