Executive Assistant- Chief of Staff, Langley

THE OPPORTUNITY We are seeking an exceptional Executive Assistant- Chief of Staff to partner with the President of the Power Management division at Regal Rexnord. This is a newly created role designed to support a dynamic, fast-paced executive who operates across multiple sites, time zones, and strategic initiatives.

This position requires someone who can anticipate needs before they arise, operate with minimal direction, and become a trusted right hand to a leader who sets high standards. You'll be the central hub that keeps everything running seamlessly - from complex travel logistics to critical meeting preparation to ensuring nothing falls through the cracks.

Beyond supporting the President, you will also provide administrative support to other senior leaders within the division, making you an integral part of the leadership team's success.

If you're someone who thrives on being two steps ahead, takes pride in flawless execution, and can handle the intensity of supporting a high-performing executive, this role is for you.

RESPONSIBILITIES Executive Support&Time Management

Manage an extremely complex, ever-changing calendar across multiple time zones with precision and foresight

Proactively identify scheduling conflicts and make real-time adjustments with minimal guidance

Anticipate the President’s needs and priorities, often before being asked

Serve as a gatekeeper and strategic filter - determining what requires immediate attention versus what can be delegated or deferred

Prepare comprehensive briefing materials, agendas, and background information for all meetings

Ensure the President is always prepared, on time, and has what he needs

Travel&Logistics Coordination

Arrange detailed domestic and international travel itineraries for a heavy travel schedule

Build in contingencies and maintain real-time communication during travel disruptions

Coordinate ground transportation, accommodations, and site visit logistics

Manage expense reporting and reconciliation with meticulous accuracy

Communication&Stakeholder Management

Act as a liaison between the President and internal/external stakeholders

Draft, proofread, and manage correspondence with impeccable attention to detail

Screen and prioritize incoming requests, ensuring critical items receive immediate attention

Maintain confidentiality and exercise sound judgment in sensitive situations

Meeting&Project Coordination

Coordinate leadership meetings, including agenda development, material preparation, and follow-up

Take detailed notes and track action items to completion

Support special projects and strategic initiatives as assigned

Ensure seamless execution of division-wide events and offsites

Administrative&Process Excellence

Help with PowerPoint presentations, slide creation, management, etc

Maintain filing systems, documentation, and division records with precision

Develop and refine processes to improve efficiency and effectiveness

Provide administrative support to other leaders reporting to the President as needed

Handle ad hoc requests with flexibility and a solutions‑oriented approach

QUALIFICATIONS

5+ years of experience supporting C-suite or VP-level executives

Proven ability to support a demanding, detail-oriented leader with a complex travel schedule

Exceptional organizational skills with a track record of managing competing priorities flawlessly

Demonstrated discretion, confidentiality, and sound judgment in sensitive situations

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and AI (other digital tools)

Experience with expense management systems and corporate travel booking platforms (e.g. Concur)

The Right Mindset

Proactive&anticipatory - You're always three steps ahead, identifying needs before they're voiced

Detail-obsessed - Nothing escapes your notice; typos and errors don't exist in your world

Unflappable under pressure - You thrive in fast-paced, high-stakes environments

Intuitive&perceptive– You quickly learn preferences, patterns, and priorities

Trustworthy&reliable– You become the person the executive can delegate to

Adaptable– Plans change constantly, and you pivot seamlessly

Professional&polished– You represent the executive and division with poise

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