Finance Assistant, Accounts Payable, Metchosin

Job title:

Finance Assistant, Accounts Payable

Location:

Pearson College UWC, Metchosin, Canada

In support of the College’s Finance team, the Finance Assistant, Accounts Payable (AP), processes financial transactions within the Blackbaud Financial Edge NXT accounting system, along with reconciling various accounts and producing a variety of reconciliation reports.

The Accounts Payable Financial Assistant will ensure accuracy of data, respond to account enquiries, and effectively communicate College policies and procedures.

Responsibilities

Manage all aspects of the accounts payable function.

Analyse and reconcile various GL accounts on a monthly and quarterly basis.

Administer the fixed asset ledger and amortisation of the College’s assets in compliance with Pearson College policy.

Reconcile and adjust annual physical inventory.

Process prepaid expenses.

Prepare reports, including year-to-date revenue and expenditure reports, audit materials, and various worksheets, as required.

Process all College sales tax (GST and PST) reconciliations, filings, and reports.

Process all payroll-related remittances.

Issue T4As for College contractors.

Administer monthly photocopy allocations.

Prepare journal entries, as required.

Assist with budget preparation.

Assist with payroll processing, as required.

Assist with preparation for the College’s annual audit, which takes place during the summer months.

Assist with preparing materials for Board and Committee meetings.

Perform administrative duties, including but not limited to electronic filing, records management, and assisting the Director, as required.

Work as part of the Finance team, providing backup support to the Finance Assistant (Accounts Receivable), as needed.

Perform other duties as assigned by the Director of Finance&Information Technology.

Skills and preferred experience

Completion of a diploma in Business Administration, Finance or Accounting preferred.

A minimum of five (5) years of recent accounting-related experience within an integrated computerised environment.

Preference given to individuals with prior accounting experience in a non-profit/charitable organisation.

Communicate effectively in English, both verbally and in writing.

Demonstrated attention to detail and ability to process financial transactions accurately and in a timely manner.

Solution-focused. Skilled in taking the initiative and problem-solving.

Ability to establish and maintain effective working relationships and provide a customer-service focus to the College community, key stakeholders, and members of the general public.

Ability to perform basic and intermediate financial calculations with accuracy, meeting deadlines.

Demonstrated organisational and time management skills.

Proficiency in MS Office Suite applications and integrated computerised accounting systems. Knowledge of Blackbaud Financial Edge NXT and Blackbaud Raiser’s Edge is an asset.

Ability to maintain confidentiality.

Ability to work effectively in a team environment.

Demonstrated tact and diplomacy working within a multi-cultural and diverse organisation.

Must be able to successfully pass a Criminal Records Check.

We recognise the breadth of this role and may consider structuring responsibilities across more than one hire. We welcome candidates with strong expertise in key areas of the position.

Commitment to Diversity, Equity, and Inclusion As an inherent part of our United World College values, Pearson College UWC is actively committed to Anti‑Racism, Diversity, Equity, and Inclusion in our living, learning, and work environments. In pursuit of our values, we seek individuals who will work respectfully and constructively with differences and across levels of privilege and power.

We encourage applications from individuals belonging to minority groups, including but not limited to Indigenous peoples, LGBTQ+ individuals, women, and those with diverse backgrounds or experiences. Your unique perspective is valued and contributes to fostering an inclusive and equitable workplace.

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