People&Systems Administrator (Kitchener)

Company

T. Musselman Excavating is a local, diverse construction company dedicated to delivering high-quality projects and services in our community. With a focus on teamwork, innovation, and efficiency, we are committed to providing our employees with a collaborative environment to thrive and grow. Position Summary

As a People&Systems Administrator, you play an important role in supporting the day-to-day administration and coordination of our people, systems, and operational processes. This position is highly detail-oriented and fast-paced, requiring strong organization, follow-through, and the ability to manage multiple priorities across payroll, HR, health&safety, and operational systems administration. You will be responsible for independently administering and processing full-cycle biweekly payroll, while also supporting core people and systems functions including HRIS administration, employee record management, benefits and RRSP administration, health&safety administration, certificate and training tracking, and ongoing support and maintenance of operational systems such as Monday.com. This role acts as a key support resource to both employees and leadership by helping ensure accurate information, organized processes, and efficient workflows across the business. Success in this position requires a proactive mindset, solid communication skills, technical aptitude, and the ability to work confidently with sensitive and time-sensitive information. This position is ideal for someone who enjoys both people and systems, thrives in a highly administrative and process-oriented role, and takes pride in keeping things organized, accurate, and running smoothly.Duties&Responsibilities

Independently process and administer full-cycle biweekly payroll for hourly and salaried employees across the organization Ensure accurate payroll processing including employee setup, earnings, deductions, taxable benefits, vacation pay, overtime, payroll adjustments, and related payroll administrationProcess and maintain payroll-related documentation including Records of Employment (ROEs), T4s, employee updates, and year-end payroll administration Maintain compliance with payroll legislation, company policies, and payroll reporting requirements Coordinate with managers and supervisors to ensure accurate and timely submission of employee hours and payroll informationMaintain accurate payroll records and assist with payroll reporting, reconciliations, audits, and administrative follow-up Maintain accurate and up-to-date employee records within the HRIS system (BambooHR) Process employee updates including wage changes, promotions, status changes, benefit changes, and personal information updatesPrepare employee documentation including employment letters, forms, policy acknowledgements, and HR-related correspondence Support onboarding and offboarding administration processes Maintain organized HR files and digital employee records with a high level of confidentiality and accuracy Administer employee advantages enrollment, changes, and terminationsSupport employees with benefits and RRSP program questions and administrative requests Coordinate RRSP contribution updates and maintain accurate tracking records Liaise with benefits and RRSP providers as required Support the administration, upkeep, organization, and monitoring of Monday.com and other operational systemsAssist with workflow tracking, operational data entry, and process monitoring within company systems Support the administration and tracking of health&safety documentation, training, and compliance requirements Maintain employee training records, certifications, licenses, and compliance documentation Assist with training matrix management and tracking of expiring certifications Coordinate booking and scheduling of required training programs and renewalsIdentify opportunities for administrative, operational, and systems improvements Build positive working relationships with employees, managers, and external partners Maintain a high level of professionalism, confidentiality, organization, and attention to detail in all work performed Desired Skills&Experience

1-3 years of previous experience in payroll administration, HR administration, or a similar role PCP designation or formal payroll education strongly preferred Previous experience independently processing full-cycle payroll is required Strong understanding of payroll legislation, payroll compliance requirements, ROEs, T4s, remittances, and payroll best practicesExperience with HRIS systems (Bamboo HR) and payroll software (Jonas) Experience with Monday.com or similar operational/project management software is considered an asset Strong organizational skills with the ability to manage multiple priorities and deadlines High attention to detail and accuracyComfortable working with systems, technology, and data management Strong communication and interpersonal skills Ability to handle confidential and sensitive information professionally Ability to work independently while supporting a collaborative team setting Experience within construction or a fast-paced operational environment is considered an assetCompensation&Benefits

The starting salary range for this position is $55,000-$65,000 a year, dependent on experience. Benefits

Competitive compensation Company-paid group benefits RRSP matching program Profit sharing program Company events Stable, full-time, year-round employment A collaborative and supportive team environment Opportunities to contribute to process improvements and business growth A growing company with a strong reputation in the industryEEO Statement

T. Musselman Excavating is an equal opportunity employer. It is our policy to recruit and select applicants for employment solely on the basis of their qualifications, with emphasis on selecting the best-qualified person for the job. T. Musselman Excavating does not discriminate against applicants based on race, colour, religion, sex, national origin, or disability, or any other status or condition protected by applicable federal, provincial, or local law. If accommodations are required during the application or interview process, please contact HR at 519-634-1113 and we are more than happy to discuss how we can accommodate your needs.

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