Executive Assistant, Kirkland

Jubilant HollisterStier , a subsidiary of Jubilant Pharma Holdings Inc., is currently recruiting an

Executive Assistant

to join our team!

What We Offer A culture that values growth and professional development opportunities, a highly competitive base salary, comprehensive health, dental, and disability insurance programs, a group retirement plan, and wellness programs. Jubilant HollisterStier is a rapidly growing company with offices in Kirkland, Quebec, and Spokane, Washington. As a fully integrated contract manufacturing organization, Jubilant HollisterStier is equipped to manufacture sterile injectable formulations, as well as solid and semi-solid dosage forms. Our four facilities in North America and India provide specialized manufacturing services for the pharmaceutical and biopharmaceutical sectors. Jubilant HollisterStier is proudly part of the Jubilant Pharma family. For more information, visit .

We continue—with the utmost care for the environment and society—to create value for our clients and stakeholders by offering innovative products and cost-effective solutions through growth, profitability, and prudent resource investment. If you’re ready for a rewarding challenge, we invite you to take the first step and apply today!

Jubilant Pharma Holdings Inc.

and all our subsidiaries are proud of the diversity of our workforce. Our goal is to have a workforce as diverse as the patients and clients we serve. We foster an inclusive environment where our employees can thrive and where differences are welcomed. By embracing our differences, we create products that benefit our patients, clients, and human health overall.

Purpose of the Job Provide administrative support to Vice President, Operations and administrative needs as required.

Responsibilities

Serve as a trusted partner to the executive, managing day-to-day administrative and operational priorities with minimal direction.

Proactively manage complex calendars across multiple time zones, prioritizing meetings based on strategic importance.

Coordinate domestic and international travel, including itineraries, logistics, passports/visas, and expense reconciliation.

Prepare executive-level materials including briefing decks, agendas, meeting notes, and follow-up action trackers.

Act as a central coordination point between internal cross-functional teams (Operations, Engineering, Quality, Finance, HR) and external partners (consultants, contractors, vendors).

Screen and prioritize communications, exercising sound judgment on urgency, sensitivity, and escalation.

Track key deliverables, deadlines, and commitments to ensure follow-through and accountability

Support preparation for executive meetings, interviews, board interactions, and site leadership engagements.

Handle confidential and sensitive information with the highest level of professionalism and discretion.

Anticipate needs and identify opportunities to improve efficiency, organization, and executive effectiveness.

Education&Experience

DES or equivalent / Administrative Assistant diploma

Experience Required

6-10 years of senior administrative support

Skills Required

Fluently bilingual, spoken and written

Knowledge in MS Project (preferred)

Excellent communication and interpersonal skills, and capable of managing confidentiality

Very organized and attention to detail

Self-motivated, flexible and adaptable to changes and new concepts

Salary ranges from $48,237 to $80,396 depending on education level and years of experience.

If qualified individuals with a disability need assistance in applying for this position, contact Human Resources at



informing us regarding the nature of your request and providing your contact information.

Join us, and be a part of our global success story!

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