Project Administrator, Kelowna

Project Administrator Location:

Kelowna, BC

Job Summary PRI is seeking a detail-oriented and organized Project Administrator to join our team. In this role, you will provide essential administrative and operational support across projects and assigned disciplines, helping ensure projects are delivered efficiently, accurately, and in alignment with project budgets and timelines.

You will work closely with Project Managers, the Operations Accountant, Billing Coordinators, and internal teams to support project setup, budget tracking, reporting, and workflow coordination. The ideal candidate brings strong organizational skills, financial awareness, and the ability to thrive in a fast‑paced consulting environment.

Key Responsibilities

Support project setup by ensuring all required documentation is complete, including contracts, fee estimates, and project startup forms

Assist with the maintenance and administration of project management and ERP systems, including Deltek Vantagepoint

Work with Project Managers to develop work breakdown structures aligned with project proposals and contractual requirements

Track project budgets, monitor expenditures, and identify discrepancies or variances for review

Coordinate with Billing Coordinators to support accurate and timely project invoicing

Collaborate with internal teams to ensure project workflows, schedules, and resource allocations remain on track

Compile, maintain, and analyze project data to prepare status reports and project updates for management and stakeholders

Communicate project progress, risks, and issues to Discipline Leads and Project Managers in a timely and professional manner

Provide general administrative support to Project Managers and Discipline Leads as requiredAssist in maintaining project documentation, records, and file organization

Support continuous improvement initiatives by identifying opportunities to streamline project administration processes

Ensure project information is accurate, current, and aligned with company standards and procedures

Assist with coordination of meetings, project deliverables, and internal communications as needed

Qualifications

Post‑secondary education in Business Administration, Project Management, or a related field

Minimum 1–3 years of experience in project administration, project coordination, or administrative support, preferably within a consulting or professional services environment

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint

Experience working with project management or ERP software; experience with Deltek Vantagepoint is considered an asset

Basic understanding of accounting principles, project budgeting, invoicing, and financial tracking

Strong organizational skills with the ability to manage multiple priorities and deadlines

Excellent written and verbal communication skills

High attention to detail and accuracy in documentation and reporting

Ability to work independently and collaboratively within a multidisciplinary team environment

Strong problem‑solving skills and ability to adapt in a dynamic workplace

Perks&Fun Stuff

Competitive compensation and benefits package

Professional development and growth opportunities

Team events, social activities, and a collaborative work environment

Flexible and supportive workplace culture

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