Office Administrator, Kelowna

Career Opportunity

Acro Commerce is looking for a full‑time Office Admin to assist our swamped Controller. A kind‑hearted individual who loves organization, and we mean LOVES organization, no task is too small or too large. You are a helper – always on the lookout for ways to help the office run more smoothly. Whether it’s filling up coffee creamer or changing a lightbulb, you are there. You enjoy and thrive within a high‑pressure and time‑sensitive role – positively approaching each unique day by busting out some proactive thinking.

You are the gatekeeper, the friendly face of the company. You are always ready and willing to lend a hand or help in any situation. Sometimes there are tasks that nobody wants to do, but you are willing and able to get things done without complaint. You make it look effortless. Your perception skills are high, allowing you to recognize needs and be on top of them before we even have to ask. You proactively get things started when you hear about anything that is happening in your domain. You endeavour to have all the answers or at least know where to start in finding them. Without you, we would fall apart.

Responsibilities

Telephone coverage

Reception of customers and walk‑ins

Handling repairs and maintenance for the office

Sending out invoices and doing collections

Processing of receivables and payables, including payroll

Recording accounting transactions and reconciling accounts

Preparing information returns

Organizing and maintaining an electronic administration and financial filing system

Creating and maintaining internal documents

Assisting the Controller and HR Manager in documenting new processes

Adapt to new responsibilities as the company and policies change

Key Skills

Excellent communication and relationship‑building skills

Accuracy, organization, problem‑solving and detail orientation

Ability to accept direction from multiple sources

Excellent computer skills and an in‑depth knowledge of Microsoft Word, Excel and Google Docs and Sheets

A pleasant and professional attitude

Bookkeeping experience

Ability to type a minimum of 50 words per minute

If you are a successful candidate, you will be asked to submit the results of a typing test

All offers of employment with Acro Commerce are contingent upon the candidate having successfully completed a criminal background check

Qualifications&Experience

Previous Office Administration experience

A business administration diploma, certificate or degree

Experience working with QuickBooks Online or Humi payroll

Prior experience using AI and automations to gain efficiencies

Benefits

Flex start times&earned days off– you can choose times that fit your schedule

Free office supplies and snacks– coffee, pop, and snacks are provided

Professional development– training on new technology and skills development opportunities

Culture– a unique, inclusive workplace that embraces individuality and teamwork

Salary range– $40,000 – $60,000 (for Canada) based on skills, performance, experience and location

#J-18808-Ljbffr