Payroll Administrator, Kelowna

Payroll Administrator Our company-wide Payroll and Benefits team is looking for a skilled Payroll Administrator who brings accuracy, care, collaboration, and a strong service mindset to payroll administration in a multi‑jurisdictional environment. In this role, you’ll work alongside other team members to ensure that our people are paid accurately and on time, supporting trust, wellbeing, and the smooth operation of our employee‑owned organization.

Responsibilities

Ensure accuracy and timeliness in the processing of hourly and salary payrolls.

Assist in the preparation of periodic and year‑end payroll reports and reconciliations.

Maintain confidentiality of employee records and payroll information.

Respond promptly and professionally to payroll‑related inquiries from employees.

Investigate and support the resolution of payroll discrepancies.

Collaborate with the accounting team on payroll‑related data and documentation.

Coordinate with local Branch Stewardship Teams to provide necessary payroll information.

Provide informal coaching and mentorship to payroll team members.

Identify opportunities for process improvements and contribute to the development and implementation of new procedures.

Engage in continuous learning and professional development to stay current with payroll best practices and regulations.

Qualifications

A minimum of 5 years of experience in a payroll administration role.

Experience with payroll systems such as UKG (or similar platforms).

Strong attention to detail and ability to manage competing deadlines.

Clear written and verbal communication skills.

Proficiency in Microsoft Office, particularly Excel.

Demonstrated knowledge of federal and provincial tax laws, labour standards, and statutory deductions.

Preferred Assets

PCP designation or working toward PCP.

Exposure to multi‑jurisdictional payroll environments.

Familiarity with benefits administration.

Experience running payroll for a large employee group (200+ employees).

Benefits and Perks

Competitive compensation and benefits; salary range $75,000.00 to $90,000.00 per year for a 40‑hour work week.

Paid time off: 3 weeks of paid vacation at start, plus statutory days off.

Professional growth and development support through coaching, in‑house learning, and technical courses.

Work with interdisciplinary teams on impactful projects.

Long‑Term Matching Program matching up to 5% of contributions to an RRSP or TFSA.

Support through life transitions, including top‑up for parental leave for both biological and adoptive parents.

About Us Urban Systems is a Canadian employee‑owned interdisciplinary community consulting firm. We are united in our mission to transform communities into vibrant places where people want to live today, tomorrow, and forever.

Since 1975, we have grown to more than 700 people with 18 offices across Canada. Our purpose‑driven team works closely with clients and communities to deliver impactful work, including diverse projects for Indigenous communities, government, developers, and the natural resource sector.

How to Apply Deadline for applications: Tuesday, June 9, 2026, at 9:00 am PDT (10:00 am MDT).

Urban Systems is an equal‑opportunity employer. We strive to create an inclusive culture for all employees. If you don’t meet 100% of the preferred skills, we encourage you to explain why you would be a good fit for our team in your cover letter.

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