Graduate Programs Administrative Assistant, Halifax

Position Details Position Title: Graduate Programs Administrative Assistant

Department/Unit: Nursing

Location: Halifax, Nova Scotia, Canada

Posting Number: S156-26

Employee Group: NSGEU Local 77

Position Type: Regular, On-Going

Employment Type: Full Time

Full-time Equivalency (FTE): 1.0

Salary: $26.73 - $33.84 per hour ($45,176 - $57,183 per annum, 32.5 hours per week)

Classification: C5

Provisional Statement: This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Job Summary The School of Nursing is recognized for advancing nursing knowledge, practice and policy. Exceptional nurses begin and further their education and careers at Dalhousie University. Reporting to the Administrative Manager, the Graduate Programs Administrative Assistant will provide support for the Master of Nursing (MN), Master of Science in Nursing (MScN), and PhD (Nursing) programs as well as administrative support to the Associate Director, Graduate Studies, Assistant Director, Graduate Clinical Programs, Nurse Practitioner Coordinator, Clinical Placement Coordinator, Master of Nursing, Master of Science in Nursing, and PhD (Nursing) programs.

Key Responsibilities

Liaise with faculty, students, and personnel in the Faculty of Graduate Studies, Registrar’s Office, Student Accounts, etc. to obtain/provide information.

Coordinate the admissions process for Master’s and PhD students. Receive applications, set up and maintain confidential hard copy and computerized records. Calculate grade point averages, track supporting documentation and correspond with applicants re missing documentation.

Monitor progress of students in MN, MScN, and PhD programs. Set up and maintain manual and computerized files to monitor progress of students and liaise with the Faculty of Graduate Studies in regard to registrations and submission of annual reports.

Generate reports and/or data from database(s) as requested by Director, Associate Director Graduate Studies, Assistant Director, Graduate Clinical Programs and Nurse Practitioner Coordinator. Compile and maintain statistical data on numbers of applicants, continuing students, scholarship eligibility, scholarship achievement, theses, graduating students, attrition, etc.

Support various committees, liaising with the Committee Chairs on agendas, minutes, and actionable items.

Maintain knowledge of University, Faculty, School, and program policies, procedures, guidelines, processes, deadlines.

Required Qualifications

Business/Administrative Professionals program with three to five years’ related work experience (or equivalent combination of training and experience).

Excellent computer and Internet skills (MS Office Suite, internet search engines, email software, etc.).

Excellent organizational and communication skills.

Demonstrated initiative with the proven ability to work in a team environment, and to work independently, make sound decisions, and solve problems.

Assets

Experience with or knowledge of updating websites.

Experience with or knowledge of planning, tracking and processing student clinical placements and; evaluation, collating and reporting of student clinical placements using relevant designed software.

Job Competencies

Respect&Inclusion

Adaptability

Knowledge&Thinking Skills

Communication

Service

Benefits&Compensation The total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Work Location The successful applicant will primarily work remotely from within Nova Scotia with occasional presence in‑person on‑campus to meet client needs and operation requirements.

Equal Employment Opportunity Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordancewith our Employment Equity Policy, preference will be given in hiring processes to candidates who self‑identify as members of one or more of the equity‑deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity‑deserving groups, please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring allcandidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

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