Administrative Assistant, Halifax

The Administrative Assistant role provides critical operational assistance to the Portfolio Leader and Director of Corporate Development. This role is ideal for detail-oriented professionals who excel in fast-paced processes and structured administrative processes. You will help maintain the integrity of our M&A operations by supporting the execution team throughout the opportunity lifecycle and assisting the corporate development team.

This position plays an important role in keeping internal workflows running smoothly and enabling leadership to operate efficiently.

Key Responsibilities Presentation Development (IM / Executive Materials)

Build and format high-quality PowerPoint presentations, including Investment Memorandums (IMs)

Translate complex information into clear, visually compelling slides

Ensure accuracy, consistency, and professionalism of all materials

Support version control and tight deadlines in deal environments

Uphold an excellent standard of data hygiene across multiple workflows (Salesforce, Teams, and Microsoft Office)

Corporate Development Operations

Assist the Corporate Development team with lead generation, verification, and preparation for trade shows

Reconcile data across Salesforce and internal reporting sources/tools

Conduct routine Salesforce cleanup, ensuring data accuracy, removing duplicates, and correcting incomplete records

Administrative&Coordination

Manage calendars, schedule meetings, and coordinate internal/external communications

Prepare and organize documentation, reports, and correspondence

Support leadership team with day-to-day administrative tasks

Marketing Support

Assist in the creation and formatting of marketing materials (presentations, IMs, pitch decks, proposals)

Ensure brand consistency across all documents and communications

Coordinate with internal stakeholders to gather content for marketing initiatives

Maintain and update marketing assets, templates, and databases

What We’re Looking For Experience This position supports leadership and requires a minimum of 3 years in a similar role.

Skills

Proficiency in Salesforce CRM and Microsoft Office Suite

Presentation preparation and design for executives, including data visualization

Strong attention to detail and ability to follow structured workflows

Comfort working independently and managing tasks with minimal oversight

Excellent organizational and communication skills

Experience with event management will be considered an asset

Only successful candidates will be contacted

Equal Opportunity Statement Harris is committed to an equal opportunity employment program, and applications from members of targeted groups, including women, persons with disabilities, Indigenous peoples, and visible minorities, are encouraged. If you are a person with a disability, you may receive assistance with the screening and selection process upon request.

The Harris Talent Acquisition team does not use text messages to communicate with candidates or solicit confidential information. We encourage all candidates to apply for posted positions. They will be contacted by either a Harris manager or a member of the Talent Acquisition team for an interview, provided they meet the required criteria.

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