Administrative Assistant, Halifax

We are seeking a highly organized and professional

Administrative

Assistant

to provide essential administrative support to our client, a provincial crown corporation supporting projects across the province. The role is located in

Halifax

and is initially a

four-month contract , with the potential to become a longer-term opportunity. The successful candidate will be responsible for a wide range of administrative and clerical duties, supporting staff operations, maintaining organized systems and records, and handling confidential information with discretion and professionalism.

Key Responsibilities for the Job

Support daily administrative operations for the executive office

Answer and direct e‑mails and other communications

Prepare, proofread, and distribute documents, reports, and correspondence

Maintain organized electronic and paper filing systems

Order office supplies and monitor inventory levels

Assist with data entry, record keeping, and database management

Support administrative HR functions, including filing and job postings

Coordinate catering, venue bookings, accommodations, and meeting logistics

Assist in organizing company meetings and presentations

Liaise with internal departments and external vendors as required

Exercise sound judgment and apply organizational policies appropriately in day‑to‑day operations

Experience&Attributes for Success

Completion of a post‑secondary program (diploma, certificate or degree – preferably in Business Administration or a related field)

1– 2 years of hands‑on experience in a similar administrative role is considered an asset

Bookkeeping training and/or experience is an asset

Strong computer skills, including proficiency with Microsoft Word, Excel, and presentation software

Working knowledge of office equipment such as photocopiers and printers

Excellent interpersonal and communication skills, including the ability to interact professionally with the public and handle inquiries or complaints appropriately

Ability to work independently and collaboratively in a fast‑paced environment

Strong organizational, time management, and multitasking abilities

Positive, proactive attitude with strong initiative and professionalism

If interested in this opportunity, please apply online.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic. We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal people, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons. Self‑identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.

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