Payroll and Accounts Receivable Administrator, Grimsby

Payroll and Accounts Receivable Administrator Grimsby, ON, CA

Salary Range: $55,000.00 To $90,000.00 Annually

The Position The Payroll&Accounts Receivable Administrator is responsible for processing payroll, supporting accounting functions, and assisting with accounts receivable and expense reconciliation. This role ensures employees are paid accurately and on time while supporting the finance team with invoicing, collections, and financial record maintenance. This position works closely with HR, accounting, and management to maintain accurate payroll and financial records.

Role and Responsibilities Payroll Administration

Process weekly payroll for approximately 160+ employees

Verify timesheets, pay rates, overtime, and deductions

Maintain payroll records and employee payroll data

Ensure payroll compliance with applicable employment standards and tax regulations

Prepare payroll reports and summaries for management

Respond to employee payroll inquiries

Coordinate with HR regarding new hires, terminations, and payroll changes

Process vacation pay, bonuses, and adjustments

Assist with year-end payroll reporting

Accounts Receivable

Prepare and send customer invoices

Monitor outstanding receivables and follow up on overdue accounts

Post customer payments and maintain accurate AR records

Reconcile AR balances

Communicate with customers regarding billing inquiries

Prepare aging reports for management

Expense&Credit Card Reconciliation

Collect and organize company credit card receipts

Reconcile monthly credit card statements

Review and process employee expense reports

Ensure expenses comply with company policies

Assist with documentation and recordkeeping for accounting

Accounting Support

Assist with general accounting administrative tasks

Maintain organized financial records and documentation

Support month-end reconciliation processes

Provide administrative support to the finance team as needed

Qualifications

2+ years experience in payroll, accounting, or bookkeeping

Experience processing payroll for multiple employees preferred

Knowledge of payroll regulations and deductions

Experience with accounting software or payroll systems

Strong attention to detail and accuracy

Strong organizational and time management skills

Proficiency in Microsoft Excel and Office applications

Ability to handle confidential information

Ability to work Monday to Friday, with flexibility to work shifts between 8:00am - 4:00pm

Preferred Qualifications

Payroll certification or accounting coursework

Experience with payroll software (ADP, QuickBooks, or similar)

Experience in accounts receivable or bookkeeping

Compensation&Incentives

Health, vision and dental benefits package

Company Contributed Retirement Savings Plan (RSP)

Eligible for paid vacation days after probationary period

Permanent, year round employment

Major Refrigeration Ltd. is an equal opportunity employer and will make accommodations available for candidates, upon request, throughout the selection process.

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