Project Administrator, Edmonton

Worley is seeking an Intermediate to Site Administrator to work on a project in Fort McMurray.

Project Description

14 days on 7 days off rotation

11 hours a day

Flights provided from Edmonton&Calgary

Responsibilities

Daily time entry, including preparing timesheets for Foreman, timesheet review and cost coding, for payroll entry and LEM creation for 150+ manpower.

Process daily LEM's for Labour, Equipment and Material for the Client.

Prepare documents for Progress/Project Billing to ensure that all information was captured in a timely manner.

Support project controls and adherence to policies and procedures within the department.

Administer and manage inbound/outbound employee paperwork in a timely manner.

Ensure new hire/ transfer/ demobilization paperwork is in order and appropriately filled out.

Maintain employee history data records by electronic filing systems while ensuring data integrity and confidentiality.

Maintain strict confidentiality in relation to employee information.

Contact third party contractors to ensure they have all requirements met onboarding requirements to work on site.

Review third party sub-contractor LEM and submit to client for approval if required.

Report to Construction Managers and support Project Managers and other divisional personnel with document preparation and filing.

Provide all other general administrative and clerical support including filing, scanning, copying and collate documents for distribution.

Maintain reports from manual or electronic files, inventories, mailing lists and databases. Printing reports for approval.

Managing Office duties, including ordering supplies and maintaining inventory. Process incoming and outgoing mail as required.

Respond to client/employee requests and inquiries on site.

Perform other duties and projects as directed by the Site Manager/ supervision and Line Manager.

This role is site based full-time - working on site.

Must have reliable transportation.

Qualifications

Must have Site Administration experience in the construction industry.

HSE administration background is an asset.

Must have a minimum of 5+ years of time-entry experience.

Must be able to work in a fast-paced environment, repetitive tasks, and sitting for extended periods of time.

Understanding Collective Agreements is an asset.

Strong time management and organizational skills with an ability to be adaptable, manage multiple priorities in highly dynamic and changing environment.

Strong interpersonal, communication and customer service skills, with the ability to communicate in a professional manner with tact and diplomacy.

Effective written and verbal business communication skills.

Ability to establish and maintain working relationships with stakeholders including supervisors and subtrade partners.

Must be over 18 years of age.

Basic Supply Chain function experience is an asset.

Applicants must be proficient with computers in Microsoft Word and Excel program.

Completion of high school.

We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

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