Technical Clerk / Administrative Assistant, Edmonton

Technical Clerk/Administrative Assistant At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. This role supports safe, reliable, and efficient petrochemical manufacturing operations in Edmonton by providing critical administrative, logistical, and technicalcoordination to site leadership and plant teams.

What's In It For You

Affordable Medical, Dental and Vision Insurance (day 1 of employment)

Paid Vacation and holidays

Paid Parental leave

Life Insurance (Basic Life– Paid for by Air Products)&Optional Life Insurance Plans

Defined Contribution Pension Plan (DCPP) at 4% of base pay

Company matched RRSP plan

Healthcare Spending Account

Key Job Responsibilities Administrative Support&Coordination

Provide day-to-day administrative support to Site, Production, Maintenance, and Technical Managers, including preparing correspondence, reports, spreadsheets, and presentation materials.

Manage calendars, schedule meetings, coordinate meeting logistics (rooms, virtual links, visitor access where applicable), and prepare agendas and minutes.

Support onboarding administration (orientation scheduling, training records tracking, distribution of required documentation).

Maintain professional communication with internal stakeholders, vendors, and contractors.

Prepare Word documents and PowerPoint presentations.

Order office/IT/meeting supplies; maintain minimal inventory and order in the office supply rooms.

Plan and organize various events such as lunches, dinners, and special events.

Provide website and Share Site support.

Support travel planning including visa application for foreign travel.

Procurement&SAP Support

Raise and track purchase requisitions (PRs) and purchase orders (POs) in SAP.

Coordinate procurement of PPE, tools, consumables, and technical services.

Monitor order status, follow up on deliveries, and resolve discrepancies with vendors and procurement teams.

Maintain procurement records and ensure compliance with company purchasing procedures.

Monitor site contract expenditures and report monthly.

Document Control&Technical Records

Manage and maintain site electronic document management systems (EDMS) for technical and operational documentation.

Track documentation review dates to ensure documents remain with the valid approval period.

Control, distribute, and archive documents and records such as operating procedures, maintenance records, engineering drawings, safety documentation, and technical reports.

Ensure documents are current, properly version controlled, and accessible to authorized personnel.

Support audits by retrieving records and ensuring documentation compliance.

Health, Safety&Compliance Support

Support site HSE initiatives by maintaining training records, certifications, and safety documentation.

Assist with onboarding documentation for new employees and contractors (e.g., safety orientations, PPE issuance).

Ensure administrative activities comply with site safety rules and regulatory requirements.

Participate in safety meetings and promote a strong safety culture through accurate record keeping.

Reporting&Data Management

Compile and maintain operational, maintenance, and cost tracking reports.

Update logs, spreadsheets, and databases related to equipment, contracts, and procurement.

Support management with data entry, analysis, and reporting as required.

Decision Making Authority And Problem Solving

Exercise independent judgement within established policies, procedures, and delegated authorities to support Operations and Technical Management. All decisions with financial, safety, regulatory, or operational impact beyond defined limits are referred to the appropriate level of management.

Physical Requirements

Office‑based role with occasional exposure to plant environments requiring PPE.

Standard business hours with flexibility to support operational needs during turnaround/shutdown periods or due to operational priorities.

Working at a desk in an open office– routinely.

Standing or moving about (inside)– periodic.

Intense mental concentration– frequent.

Required Qualifications

High school diploma or equivalent; post‑secondary certificate/diploma in Office Administration, Business Administration, or related field is an asset.

5‑7 years of administrative experience, preferably in an industrial, petrochemical, oil&gas, or manufacturing environment.

Experience with an Enterprise Resource Planning tool (ERP), including ability to create PR/PO, extract data, compile reports and publish monthly metrics (SAP experience is an asset).

Experience with electronic document management systems.

Previous experience working in a manufacturing environment is desirable.

Equal Employment Opportunity Statement We are committed to employment equity for women, Aboriginal people, visible minorities, and persons with disabilities. Air Products is an equal‑opportunity employer. All qualified applicants will receive consideration for employment regardless of their background. In accordance with AODA, applicants with a disability requiring accommodation during the recruitment process are encouraged to disclose their needs in advance.

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