Accounts Payable Administrator, Edmonton

Are you a detail-oriented accounting professional who thrives on organization, accuracy, and meeting deadlines? Do you enjoy working with numbers, building strong vendor relationships, and ensuring financial processes run smoothly and efficiently?

At Fillmore Construction, we’re building more than projects; we’re building strong teams! We are seeking an

Accounts Payable Administrator

to support our accounting operations in Edmonton, AB.

This role is responsible for full-cycle accounts payable within a construction environment, ensuring invoices and payments are processed accurately and on time while maintaining compliance with company policies, subcontractor requirements, and applicable legislation. You’ll collaborate closely with internal teams, project staff, and external vendors to support efficient financial operations and strong working relationships.

Experience working with a general contractor or within the construction industry is required , as this role involves subcontractor invoicing, job cost coding, and industry-specific compliance requirements.

If you’re highly organized, detail-driven, and enjoy working in a collaborative environment, we’d love to hear from you.

What You’ll Do Invoice Processing and Data Entry

Process a high volume of invoices, ensuring accurate entry, proper general ledger and

job cost/project coding , and adherence to approval workflows

Review and verify invoice details against supporting documentation to ensure accuracy, completeness, and compliance (e.g., subcontractor requirements such as WCB clearance)

Investigate and resolve discrepancies, including missing or incorrect invoices, by coordinating with internal teams and external vendors

Payments and Reconciliations

Prepare and process payment runs, including credit cards, employee expenses, cheques, and EFTs, ensuring all payments are accurate and properly approved

Reconcile vendor statements and accounts, ensuring transactions recorded accurately and balances are maintained

Monitor accounts to ensure payments are up-to-date and outstanding issues are resolved in a timely manner

Vendor and Account Management

Maintain and update vendor records, including onboarding new vendors and ensuring required

construction-related documentation

is in place

Work with vendors to track missing invoices and resolve discrepancies, ensuring accounts remain in good standing

Respond to vendor inquiries regarding payment status and account details in a professional and timely manner

Compliance, Reporting, and Recordkeeping

Ensure all invoices and payments comply with company policies,

construction contract requirements , and applicable legislation

Assist with month-end close by preparing reports and supporting reconciliations

Prepare and distribute reports as required

Maintain organized and accurate records for audit and reference purposes

Communication and Internal Support

Collaborate with internal teams, including project managers and site staff, to obtain invoice approvals and payment information

Communicate effectively across departments to support accurate and timely financial processes

Contribute to process improvements within the accounts payable function

What You’ll Bring

3+ years of accounts payable or related experience

Experience in the construction industry, preferably with a general contractor is required

Familiarity with job cost accounting, subcontractor invoicing, and construction compliance requirements (e.g., WCB, holdbacks)

Strong understanding of accounts payable processes and general accounting principles

High attention to detail and accuracy in data entry

Strong organizational and time-management skills

Excellent communication and interpersonal abilitiesAbility to manage multiple priorities in a fast-paced environment

Proficiency in accounting systems and Microsoft Excel

What We Bring

Competitive compensation and a comprehensive benefits package

Employee ownership opportunities and profit sharing

Work&family life balance

Annual salary, performance, and development reviews with opportunities for advancement

A supportive team environment where your contributions are valued

Unwavering commitment to workplace safety

Fillmore Construction offers competitive wages, a comprehensive benefits package, and work-life balance. We thank all those who apply; however, only candidates selected for interviews will be contacted.

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