Subcontracts Administrator, Edmonton

Description You are an effective multitasker who has at least two years of experience in a dispatch or subcontract administration position. As the Subcontracts Coordinator, you will be involved in the selection and dispatching of subcontractors for our client’s Canadian regions. Using your exceptional interpersonal skills you will also be responsible for maintaining subcontractor relationships and information. You’re a team player who ensures the well‑being of others and lends a hand where needed.

Essential Responsibilities

Track and collect contractual prequalification of subcontractors

Adheres to Client safety requirements

Documents meetings internally

Audits work orders and related documents, and provides guidance and correction

Maintains and audits the database containing subcontractor locations, equipment, labour rates, etc.

Conduct routine compliance checks within the database to ensure accuracy, consistency, and alignment with project requirements

Maintain, update, and organize project files with detailed locate information, including statuses, and supporting documentation

Assist in subcontract change management process

Qualifications

Experience in a similar role in subcontract administration, project coordination, dispatch, or logistics is suggested

Post‑secondary education in a relevant field will be considered an asset but is not required

An understanding of the pipeline, energy or construction industries is an asset

Proficiency in verbal and written communication with a high degree of attention to detail

Ability to interact with subcontractors

Effective multitasking and organizational skills and be able to work well in a team environment

Maintaining the highest customer satisfaction along with strong professionalism is a must

Strong computer background including experience with programs such as MS Word and Excel

Strong attention to detail and commitment to accuracy in documentation and tracking

A general understanding of databases and other software programs would also be an asset

Work Conditions

Office based position in Edmonton

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.

Employment Equity At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal‑opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

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