Project Administrator, Edmonton

Edmonton, AB

Looking to grow your career in a supportive, professional environment? Pinchin is hiring an Office Administrator for our Edmonton, AB office.

Role Overview Reporting to the Executive Assistant, the Office Administrator is responsible for the maintenance and co‑ordination of efficient support services to ensure the smooth running of office operations. In addition, this individual will be responsible for daily administrative support to the various service lines represented in Pinchin’s Edmonton office.

Your Role and Action

Ensure client deliverables are accurately formatted and that quality form have been completed.

Synchronize the timely assembly and delivery of reports.

Contribute to the preparation of assessments and inspection of reports and proposals.

Invoicing and billing for the office.

Enter and update reports in Pinchin project software.

Assist staff with project coordination and scheduling.

Coordinate new employee documentation in collaboration with head office and people&culture.

Assist with coordinating meetings including compilation of distribution of minutes (as required).

Act as a corporate liaison, supporting various company wide initiatives.

Present a positive image of the company internally and externally.

What You’ll Bring To Pinchin

Diploma or Degree in a relevant field.

Experience in a professional office environment is preferred.

Current and valid driver’s license with sufficient insurance, and access to a vehicle is required.

Strong written and oral communication skills.

Able to prioritize and multi‑task effectively in a fast‑paced environment, balancing the urgency of calls with the detail orientation required to coordinate duties for multiple offices.

Excellent interpersonal skills and a positive, helping‑oriented demeanor.

Proficient with Microsoft Office Products (Word, Excel, PowerPoint and Outlook).

Benefits Employees enjoy mentoring and career development programs, a flexible workplace that supports work life balance, paid personal days, minimum of three weeks of vacation to start, reimbursement for professional memberships, environmental and community involvement opportunities, a wellness spending account, social activities, team events, corporate hotel rates, and more.

Additional Information

Some positions may involve online testing during the recruitment process.

Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances (Verification of background information over the previous five years including Canadian residency).

No agency phone calls please.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

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