Division Administrator, Edmonton

Associated Engineering, a proudly Canadian, Employee‑owned company, is seeking an experienced and dedicated

Division Administrator

to join our team in the

Edmonton

office.

What We Offer

Flexible/hybrid working arrangements, depending on position

Market competitive salaries, with annual reviews

Matching company pension program, increasing over time

Comprehensive benefits including:

Health/dental/vision coverage

Fitness allowance

Employee and family assistance programs

Mental health supports

Paid time off so that you can recharge including:

Generous paid vacation

Paid office closure over December holiday break

Industry leading paid sick time

Parental leave top up program

Ongoing support for your professional development and growth

Active Young Professional group

Formal mentoring programs

Paid professional development hours

Capacity building seminars

Engineer In Training programs

Opportunities to participate in social club activities and events

Company‑wide social events

Regular lunch‑and‑learns

Community volunteer opportunities

An active Social Club that promotes social activities in and outside the office, and offers subsidized tickets to local events, such as the Taste of Edmonton

A centrally located office in the heart of downtown Edmonton that is easily accessible

What You’ll Do

Lead the preparation, coordination, and submission of proposals and qualification packages, ensuring compliance with client and corporate requirements.

Maintain project tracking tools and databases for budgets, schedules, safety paperwork, and project milestones.

Format, edit, and proofread technical reports, letters, proposals, and other deliverables to align with corporate standards.

Schedule, organize, and document internal and project meetings, including agendas, minutes, and follow‑ups.

Coordinate internal communications, divisional updates, and cross‑group collaboration.

Support onboarding of new staff and assist with internal training coordination.

Maintain a strong working knowledge of corporate software and systems such as AERIS, SharePoint, and Microsoft 365 tools.

Provide administrative support to the Division Manager, including scheduling, correspondence, and document preparation.

Ensure accurate and timely data entry across systems to support project and financial reporting.

Provide direct administrative assistance to Division leadership&Project Managers, supporting workload planning, communications, and reporting.

Prepare presentations, data summaries, and metrics for management meetings.

Anticipate administrative and coordination needs to proactively support division priorities and strategic initiatives.

Does this sound like you?

Post‑secondary education in business administration, project management, or related field.

3–5 years of administrative experience in an engineering, consulting, or professional services environment is preferred.

Experience with financial tracking, project controls, proposal coordination, and document control considered an asset.

Strong organizational and time‑management skills with attention to detail.

Excellent written and verbal communication skills.

Proficiency with Microsoft Office Suite and corporate project management tools.

Ability to manage multiple priorities in a fast‑paced environment.

Collaborative and adaptable with a team‑oriented mindset.

High level of discretion, integrity, and professionalism.

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.

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