Project Administrator, Edmonton

Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast‑paced and agile environment.

We are currently seeking motivated candidates to fill an existing vacancy within our multidisciplinary team for the position of

Project Administrator . The successful candidate can be based at any one of our Western Canada office locations: Winnipeg, Calgary, Edmonton, or Yellowknife.

Responsibilities

Assist with planning and coordinating project activities, including scope changes, resource allocation, and schedule tracking.

Support Project Managers by processing invoices and monitoring budgets to positively impact cashflow and compliance with organizational procedures.

Oversee the lifecycle of project and financial records to ensure accuracy, organization, and data integrity.

Prepare reporting, summaries, and correspondence to support decision-making and project management requirements.

Organise project resources, including supplies, equipment, and documentation, to keep work running smoothly.

Reach out to internal finance and project staff to reconcile accounts, monitor expenditures, and address any issues.

Guide and support team members regarding organisational processes.

Support project close‑out activities, including final financial reconciliation, reporting, and archiving of project records.

Learning and Development

Participate in ongoing professional development and training to enhance knowledge and effectiveness in project administration and financial management.

Qualifications

Minimum of two years of administration‑related experience or a demonstrated combination of education, skills, knowledge and experience.

Prior experience in a project administration or project coordination role is considered an asset.

Post‑secondary education in a project management or an administration‑related program is considered an asset.

Experience

Understanding of basic accounting principles, terms and financial functions.

Understanding of project management concepts.

Proficient in the use of the Microsoft Office Suite, specifically Word and Excel.

Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs particularly in processing files and records with accuracy.

Excellent interpersonal, organisational and communication (written/verbal) skills.

A team player with the ability to multi‑task; collaborates with others to promote understanding and provide necessary support.

Experience in a professional services consulting firm (engineering/environmental/planning) is considered an asset.

Benefits

Employee share purchase plan

Dillon is 100% employee‑owned and share ownership is open to all employees.

A competitive compensation package

Comprehensive health benefits

Generous retirement savings plan

Student loan repayment assistance with matching employer contributions

Flexible work hours and hybrid working options

Learning and development opportunities

Focus on innovation

Employee and Family Assistance programme

Goodlife Fitness Corporate Membership

Wellness subsidy for health and wellness related activities

Dillon is committed to employment equity and an inclusive, diverse workplace where opportunities are based on skills and abilities. If you require accommodation during the interview process, please let us know.

Prospective employees are expected to fully align with Dillon's core commitment to Health&Safety, including active engagement with our Health&Safety processes and the identification and reporting of health and safety hazards.

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