Property Administrator, Hants County (Shubenacadie)

Colonnade BridgePort () is a leading real estate investment, management and development company in Ottawa, with a growing presence across Ontario, Gatineau, New Brunswick, Nova Scotia, and PEI. We provide investment management, asset management, property management, leasing and development services. We are seeking a full-time Property Administrator to join our team in Dartmouth, Nova Scotia.PROPERTY ADMINISTRATOR Reporting to the Regional Director, the Property Administrator will provide administrative support and assistance to the Property Management Team who are dedicated to our tenants all the while maximizing the value of the commercial real estate portfolio for third-party owners.The focus of this role is to produce high quality, detailed work based on established standards, guidelines, and procedures. Precise, consistent work output is essential, requiring patience and a willingness to handle and complete one task at a time. The job environment is stable, based on known relationships with people and well-defined processes.Responsibilities: Assist in preparing, compiling, assembling, distributing, and ensuring the accuracy and quality of all monthly report(s). Assist in compiling, entering data for the annual operating budget(s) and ensuring their timely delivery to the owners. Assist in compiling and assembling other reports, spreadsheets, and summaries as required from time-to-time.Assist in the preparation, tendering, and analysis of all contracts. Work closely with and assist the Property Managers, Building Operators, Property Accountant, and other Property Management team members with day-to-day management and operation of properties. Assist the Property Managers and building operations staff in the supervision of all third-party contractors conducting business in the buildings.Issue and process purchase orders, tenant work orders, and review invoices while ensuring accurate coding and approvals are in place, liaise with vendors and sub-contractors on billing related matters. Monthly review of purchase orders, follow up on invoicing, and close off purchase orders. Liaise with tenants on building and tenant-related issues, ensuring to invoice the Property Manager as needed.Maintain and circulate all lists, including, but not limited to: portfolio lists, tenant lists, contact lists, site plans, floor plans, contract summary, etc. Maintain and track tenant and vendor certificates of insurance. Assist with compilation and submission of monthly expense reports for Property Management team members.Assist the Property Manager(s) with the compilation and coordination of ESG / Sustainability reporting such as GRESB, BOMA Best, etc. Participate in tenant retention promotional activities, including hosting tenant BBQ’s, Christmas Breakfasts etc. Maintain utility reading database and submission.Assist Regional Director as reasonably required Other duties as reasonably required. The above statements reflect the general details considered necessary to describe functions of the job and shall not be construed as a detailed description of all work requirements that may be inherent in the job.Qualifications:

3-5 years of experience in commercial property administration. Post-secondary education with a concentration in Office Administration or a related discipline. Bilingual (English/French) is an asset. Intermediate or advanced proficiency in Microsoft Office, including Excel, Word, Outlook, Angus and Teams.Adaptable to learning new software programs and technology as required. Strong organizational and administrative skills, self-motivated, and detail oriented. Able to work effectively under pressure and as a team player. Yardi experience an asset. Compensation: $50,000-$67,000 annual salary Commitment to our PeopleWe are committed to creating a positive experience for our employees. We work hard at Colonnade BridgePort and have fun while doing it! Our employees enjoy participating in sports tournaments, BBQs, potlucks, prize draws, holiday parties and more! The successful candidate can expect the following perks and benefits:Three weeks’ annual starting paid vacation; three days personal and five sick paid days annually. Hybrid working environment (position dependent, alternative may be offered). Comprehensive benefits plan that includes health, dental, vision, and disability coverage (cost shared by company and employee).RRSP matching program. Professional development (up to two paid courses per year). Holiday office closure between Christmas and New Year’s, summer hours (position dependent, alternative may be offered). To learn more about our commitment to our community and sustainability, click here . Colonnade BridgePort acknowledges that teams with diverse backgrounds and perspectives can bring about innovative solutions and ideas. Therefore, we welcome and encourage qualified applications from people of all gender identities, visible minorities, Indigenous persons, and people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process. To request an accommodation, We thank all interested applicants; however, only those under consideration will be contacted.

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