AP Clerk, Burlington

About the Firm: A regulated organization that is in a Civil Service business in our Country. Providing certification for professionals intrigued by this industry and service type.

Essential Tasks:

Perform full-cycle accounts payable functions from receipt of invoices to payment. Code invoices, match to purchase orders, obtain approval, and enter the invoices into the accounting system.

Assist in defining and implementing procedures to be followed for vendor payments, invoices, purchase orders, contracts, travel expenses, utility payment, and all other transactions.

Prepare the AP aging schedule on a weekly or bi-weekly basis. Determine the invoices that are due for payment and prepare invoices and supporting documents for payment review.

Set up all EFT/cheque/wires to approve and ensure that all invoices are paid on a timely basis to avoid penalties.

Reconcile vendor statements by analyzing transactions and investigating all outstanding amounts.

Review corporate credit card transactions in accordance with finance procedures and policies and enter the invoices/receipts into the accounting system with appropriate General.

File vendor invoices and other accounting inputs required.

Administer the purchase order process for the group.

Review purchase order requests and assign purchase order required.

Confirm receipt of products or services by obtaining signed authorization.

Identify outstanding purchase orders for inclusion in monthly expense.

Provide support to ensure the firm's accounting and reporting is accurate. Search for unrecorded liabilities by examining invoices received, but not yet recorded, within the reporting period and accrue the expense. Prepare supporting documentation for balance sheet and expense accounts for auditing purposes. Interact with auditors as required.

Acquire and maintain knowledge of the College’s policies, regulations, and strategies, and keep up to date with relevant developments, applicable legislation, trends and best.

Collaborate with internal stakeholders to ensure the College meets and delivers on its legislative compliance requirements without delay.

Education, Experience and Skills:

College Diploma in accounting.

1-3 years of experience with accounts.

Knowledge of basic accounting and related financial reporting.

Analytical skills to investigate discrepancies.

Time management and organizational skills to manage and prioritize competing tasks.

Flexibility to work in a fast‑paced changing environment as a collaborative team player who demonstrates initiative.

Interpersonal and stakeholder relationship management skills to respond to internal enquiries and external stakeholders in a manner that represents the College.

Written and verbal communication skills to communicate with external stakeholders and staff across the organization.

Attention to detail to ensure all transaction entries.

Knowledge of office/administrative and accounting.

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