Portfolio Administrator, Toronto

Responsibilities

Provide daily coverage on the Reconciliation desk, supporting the team with Market Openings, Broker onboarding and New Account setups

Ensure that any potential risk to the business is acted upon in a prompt and informed manner

Ensure that account information is accurate in the systems and on daily/weekly/monthly reports via timely reconciliations between system and external data sources

Participate in the review of processes to improve efficiencies, reduce cost, and mitigate risks

Participate in the testing and implementation of operational enhancements

Ensure deadlines are met and appropriate escalations are in place

Adhere to departmental and company policies and procedures, ensuring compliance

Provide support to interdepartmental staff as required

Actively participate in team learning, development and team performance activities including team meetings and coaching sessions

Obtain and forward outstanding documentation to appropriate departments to ensure transactions are completed efficiently and accurately

Investigate and following up on inquiries as required

Collaborate with compliance, legal, portfolio managers, traders, etc. as required

Liaise between external counterparties (brokers, custodians, etc.) and internal departments as it relates to portfolio administration activities

Provide reports and statistical information to management as require

Perform ad hoc duties as assigned

Qualifications

University degree or college diploma

3+ years of relevant securities industry experience

Canadian Securities Course (CSC) is an asset

Experience with Charles River, Simcorp Dimension, SSCNet, Markitwire, Bloomberg and OMGEO products is an asset

Proficient in MS Office (medium/expert user of Excel, familiar with Access

Strong knowledge of the securities / brokerage industry, including clearing and settlements market processes and Margin and Collateral processing for Derivative holdings

Ability to learn new tasks quickly and accurately

Strong analytical and problem-solving skills

Strong attention to detail

An ability to work in a fast-paced environment with varying transaction volumes

An ability to set and achieve goals and work independently

An ability to exercise discretion with sensitive information

An ability to prioritize and manage multiple concurrent tasks

Effective communication skills both written and verbal

Location: Canada, Ontario, Toronto

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