Junior Legal Assistant - Ruby&Co. (Toronto)

About the Company

Our client, a well-established law firm, is seeking a Junior Legal Assistant to join their Legal Support Services team in Oakville. Responsibilities

Prepare, revise, and format legal documents, correspondence, presentations, and other materials Compile records, briefs, and supporting documentation with guidance from senior legal assistants Arrange for service and filing of court documents, including online filings where applicable Draft and type correspondence and legal documents from handwritten notes, verbal instructions, or dictationOpen and close electronic files while maintaining organized client and matter records Maintain and update client contact information within the CRM system Provide coverage support to legal assistants across the practice group during absences or vacation periods Assist with billing, docket entries, expense reports, scheduling, meeting coordination, and travel arrangementsLiaise with internal departments to ensure timely delivery of documents and materials Support additional administrative and legal support functions as required Requirements

Minimum 1 year of legal assistant experience within a law firm environment Post-secondary education in a Legal Assistant or Legal Administration program Strong knowledge of the Rules of Civil Procedure and legal terminology Proficiency with Microsoft Office 365, PDF software, and legal software applicationsExperience with document management and client relationship management systems is considered an asset Excellent organizational, time management, and prioritization skills Strong attention to detail, proofreading, and accuracy Ability to work independently and manage competing deadlines in a fast‑paced environmentStrong communication and interpersonal skills with a client-service focused approach Eagerness to learn new technology, processes, and develop professionally Compensation

Salary up to $56,000, commensurate with experience Hybrid work arrangement with a minimum of 4 days in office Supportive team environment with mentorship opportunities Exposure to a variety of legal and administrative responsibilities Opportunities for long‑term qualified growth and developmentWe do not use AI to screen candidates.

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