Operations Assistant (Canada Summer Jobs), Toronto

Operations Assistant (Canada Summer Jobs) Operations Department Full Time Scarborough, ON Hybrid $17.60 CAD per hour

CEE Centre for Young Black Professionals (CEE) is dedicated to addressing economic issues affecting Black youth. As a rapidly growing B3 organization, CEE plays a critical role in lifting up each Black youth by providing opportunities and resources they deserve. Our vision is to help Black youth who face multiple barriers achieve financial stability for themselves and their families, helping to strengthen the communities in which they live. Our mission is to increase economic opportunities for Black youth living in Toronto’s priority neighborhoods, supporting them in the areas of employability, social enterprise and entrepreneurship. CEE works to ensure that our programming reaches and is accessible to youth who face multiple barriers, such as unemployment, underemployment, conflict with law, being young parents, poverty, and lack of secondary or post-secondary education. .

Job Description The Operations Department at CEE plays a vital role in supporting organizational effectiveness, operational strategy, and system design. As part of the Operations team, the Operations Assistant contributes to creating a positive, welcoming, accessible, and community-driven environment that reflects CEE’s vision, mission, and values.

Acting as a representative and ambassador of CEE, the Operations Assistant serves as a key first point of contact for internal and external stakeholders, including employees, youth participants, community members, partners, funders, and visitors. This role supports the day-to-day operations of CEE space by ensuring administrative efficiency, professional communication, and a high standard of client and community service.

The Operations Assistant plays a multi-functional role in maintaining organized systems, supporting project coordination, assisting with events and programming logistics, and contributing to a safe, inclusive, and empowering environment where all individuals feel welcomed, supported, and connected to CEE’s services and opportunities.

Reports to Operations Manager, Senior Operations Officer&Events and Operations Coordinator

Key Responsibilities Project Support (60%)

Coordinate project schedules, meetings, and timelines

Prepare and distribute meeting agendas, minutes, and action items

Maintain organized project files, records, and shared documents

Track project deadlines and follow up on outstanding tasks

Support communication between team members, partners, and stakeholders

Assist with preparing reports, presentations, and project materials

Update project trackers, spreadsheets, and databases regularly

Provide administrative support for project activities, workshops, and events

Assist with invoice processing, expense tracking, and procurement requests

Monitor project progress and elevate delays or issues when necessary

Ensure documentation is accurate, complete, and submitted on time

Support managers and project leads with day-to-day operational needs

Office Administration (30%)

Hospitality Representative: Serve as the welcoming face of the organization, embodying the essence of hospitality in all interactions.

Ensure CEE space is safe, tidy and presentable ensuring that all visitors and space users including CEE employees feel comfortable as the space is accessible and welcoming.

Perform regular walkthroughs to identify and report maintenance issues; elevate facility needs where appropriate.

Provide hospitality and logistical support for onsite meetings and special events.

Assist with correspondence and distribute internal communications and external emails.

Support in ordering and restock of office supplies; assist with management of the vendor and supplier list.

Other (10%)

Other duties as assigned by the Operations Manager (OM) and/or Management Team in response to a rapidly changing environment.

Qualifications

A thorough understanding of challenges, needs, and realities of Black youth in Toronto’s priority neighborhoods.

Knowledge of the impact of trauma, anti-Black racism, and social determinants of health and how they manifest in Black youth.

Excellent administrative, documentation, and planning skills with the ability to organize, deliver, track and report on competing priorities simultaneously.

Professional, clear, and respectful communication skills (oral, listening and written)

Basic understanding and knowledge of business etiquette in email, phone and in-person communication required.

Understanding of customer service approach and its application to the office/event coordination is required.

Resourcefulness, initiative, and flexibility to function effectively as part of a growing team.

Capacity to handle expectations from multiple internal and external stakeholders, while managing competing priorities simultaneously.

Commitment to the values and mission of CEE.

Understanding of core functions of Operations Department for an organization is considered a strong asset.

Experience working in a fast-paced office environment (both in-person and virtual) is considered a strong asset.

Project coordination experience is considered a strong asset.

Experience in Microsoft Teams, Salesforce and Asana, or other project management software is considered a strong asset.

Access to a motor vehicle is considered an asset.

Core Competencies Required

Emotional intelligence, empathy, integrity, and resiliency

A high level of initiative

Excellent teamwork skills

Knowledge and application of ethical principles and confidentiality

Ability to remain calm and professional while managing changes and/or unexpected situations.

Department:

Operations

Wage:

$17.60/hour

Reports to:

Operations Manager

Duration and Hours:

8 Weeks (35 hours per week)

Start Date:

June - July 2026

At CEE we are dedicated to advancing social and economic equity in Ontario, aligning with our mission to empower individuals and communities. We welcome applications from all qualified individuals, regardless of ethnicity, gender, sexual orientation, age, disability, or any other characteristic protected by law.

We believe that diversity strengthens our organization and enhances our ability to serve the community. Through this, we are committed to providing equal opportunities in all aspects of employment, including recruitment, hiring, and advancement.

If you require accommodation during the application process or at any stage of employment, please inform us, and we will work diligently to meet your needs.

Join us in our mission to uplift and empower diverse voices, fostering a workplace where everyone can thrive and contribute to our shared vision of community well-being.

Priority will be given to those who identify with and have experience supporting Black youth.

#J-18808-Ljbffr