Administrator II - Third Party Services, Toronto

Job Title Administrator II– Residential Servicing, Third Party Services Team

Reporting To Manager, Third Party Services

Job Type&Salary Full‑time. Salary Range: $42,471 – $57,780

Posting&Closing Dates Posting Date: May 29, 2026

Closing Date: June 12, 2026

Hours Of Work 8:30 a.m.– 5:00 p.m.

Grade&Location Grade: 6.5

Location: Toronto, ON– Steps away from the main public transit station

What We Offer Highly competitive compensation package including base salary, bonus, benefits, and career advancement opportunities.

Eligibility for benefits depends on terms of employment.

The Opportunity The Third Party Services Administrator is responsible for updating loan information, processing solicitor final reports, and auditing registered charges in accordance with Third Party guidelines.

How You Will Contribute

Update client and mortgage information in the internal mortgage system following policies and procedures.

Ensure registered documents are accurate, audit per Third Party guidelines, and request amendments when required.

Update internal mortgage system files with final report and registration details.

Follow 120‑day follow‑up procedure to obtain final report package from solicitors.

Liaise and answer external inquiries from solicitors and notaries.

Research and resolve discrepancies that arise.

Other duties assigned by management.

Adhere to policies and procedures to meet AML requirements when applicable.

The Experience You Need

Post‑secondary education and/or equivalent work experience (preferred).

Previous administration experience (asset).

Strong attention to detail.

Highly organized with ability to prioritize and multitask.

Demonstrated ability to work quickly and timely.

Ability to work under pressure and maintain calm focus during hectic periods.

Strong communication and collaborative skills.

Demonstrated ability to contribute to and meet team goals and objectives.

Working Environment and Physical Demands

Office environment.

Periods of high volume with tight timelines.

Long periods of stationary position/sitting.

Prolonged periods of repetitive movement (e.g., using keyboard and mouse).

Long periods of viewing a computer screen.

Multitasking may include speaking to customers on a telephone call while looking up information on a computer program.

Why Join First National?

Competitive compensation.

Comprehensive benefits program (Health Spending Account, Maternity and Parental Leave Top‑Up).

Extensive training programs to set employees up for success.

Modern office environment conducive to collaboration.

Supportive teamwork culture.

Opportunities to give back to communities and work through events focused on a variety of charities.

Ongoing social events throughout the year.

Legal Notice First National is a proud equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation, or any other category protected by law.

Artificial Intelligence is not used in our recruitment or hiring process for this role.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at



should you need an accommodation at any point in the recruitment process.

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