Administrator - Barrie

Projects Administrator We are looking for a highly organized and proactive Projects Administrator . This is a critical role that serves as the "connective tissue" between our project management, estimating, and field teams. If you are a detail-oriented professional who loves keeping projects on track and enjoys a collaborative, fast-paced environment, we want to hear from you.

Barrie

$58k– $62k per yr

Full-time, Permanent (In-person)

Monday– Thursday: 7:00 AM – 4:00 PM

Friday: 7:00 AM– 1:30 PM (Early weekend start!)

Long term - Opportunity to grow within the company

Advantages

Permanent Hire

Short days - Friday - 7 am - 1:30 pm

Long term - Opportunity to grow within the company

Offer a stable, professional environment where your organizational skills directly impact the success of our projects.

Part of a team that values clear communication and efficient processes

Responsibilities

Assist Project Managers with progress billing preparation and documentation

Assist Estimators with document preparation and bid closing duties

Track purchase orders, invoices, and delivery receipts

Maintain logs of project schedules, milestones, and delivery timelines

Maintain logs for all submittals, RFIs, shop drawings, and approvals

Communicate with suppliers regarding lead times, order confirmations, and delivery dates

Serve as the central communication point between Project Managers, estimating, purchasing, accounting, and warehouse teams

Prepare agendas, notes, and follow‑ups for weekly project coordination meetings

Qualifications

Organization skills to handle schedules, timelines, and tasks effectively

Proficiency in Documentation, Record-Keeping, and Data Entry

2+ years of administrative experience ; 2+ years of Microsoft Office experience

Previous experience in project administration or a related field is an asset

Post-secondary education in business administration, project management, or a related discipline is an asset

Knowledge of Microsoft Office Suite or similar software

Strong communication, problem-solving abilities

Attention to Detail and Problem-Solving skills

Summary If you are a detail-oriented professional who loves keeping projects on track and enjoys a collaborative, fast-paced environment, we want to hear from you.

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Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to effect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non‑conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community. Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates andemployees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process. This posting is for existing and upcoming vacancies.

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