Production (Project) Coordinator, Toronto

Location:

150 Dynamic Drive, Scarborough

Location Type:

Hybrid (4 days in office)

Vacancy Type:

This is an existing vacancy

WHO WE ARE Harding Display Corp (HDC) is one of Canada’s pre-eminent point-of-sale and in-store marketing solution providers. Based in Scarborough, Ontario, we’re a family‑owned company that’s proudly served clients across Canada and the U.S. since 1927!

Our clients include premier tier‑1 CPG organizations who rely on us for our best‑in‑class customer‑focused approach and innovative designs of temporary and permanent displays. More importantly, though, we are backed by a strong team of dedicated, diverse employees in all segments of our temporary and permanent business divisions including Sales, Graphic/Structural/Industrial Design, Production, Manufacturing, Logistics, Accounting, and People&Talent.

WHY WORK WITH US? Our business continues to evolve, and we are looking for top talent to join our team and fuel our continuous growth. At HDC, we believe in

People First , where everyone is welcome, and everyone knows you by name– you are never just a number! We acknowledge that

Powerful Communication

is our oxygen, and that we can’t live without it. Our

Growth Mindset

encourages us to be open to learning and adaptable to new ways of doing things. We are leaders in our industry, and our expertise allows us to

Innovate Forward , bringing the best and brightest products and services to our clients. We relentlessly seek

Continuous Improvements , looking for opportunities to work smarter, not harder.

Benefits of Joining Us

Competitive pay + bonus opportunity

Paid time off including vacation and sick/personal days

Health benefits package that includes medical/dental/vision care, short and long‑term disability (STD/LTD), life insurance, and an employee&family assistance program (EFAP)

Ongoing team and company social events and celebrations

Hybrid work arrangements for select roles

Exposure to cutting‑edge projects with high‑profile clients

Fun, collaborative work environment with a group of seriously talented individuals!

Compensation We strive to offer compensation that is fair, competitive, and reflective of each individual’s experience and contributions. Compensation will vary based on experience and skill level (Developing, Proficient, Highly Proficient, Expert, Management, Senior Leader). Candidates who are continuing to develop key skills may be considered below the range, while those who bring specialized expertise, exceptional impact, or deep industry knowledge may be considered above it.

The target compensation for this role is $55,000 to $65,000 annually and reflects a professional at a Proficient level.

THE OPPORTUNITY Reporting to the Production Manager, the Production Coordinator is a self‑motivated, well‑organized, and highly efficient member of the Project Management team.

The incumbent coordinates and monitors the manufacturing of custom display orders from project handoff through to final shipment. The Production Coordinator closely interacts with all departments to ensure timely delivery of customer orders and maintain the highest quality end product.

In this hybrid role, you'll spend 4 days a week working from our Scarborough office and 1 day working remotely from home.

HOW YOU’LL MAKE AN IMPACT Project Coordination:

Obtain a complete and thorough understanding of the project scope at hand‑off to effectively transition oversight to the Production team

Hold cross‑functional team accountable for required timelines and address impacts on deadlines when not met

Proactively address challenges to ensure On‑Time In‑Full delivery while maintaining quality standards

Keep project teams updated on key milestones, issues, and challenges

Utilize project boards to ensure constant communication and updates on project status and project delivery On‑Time In‑Full

Comply with project board timelines to ensure project delivery

Generate accurate shop floor work orders and control project scope changes from hand‑off to production to ensure profitability estimates are maintained and goods are produced to required specifications

Monitor timely delivery of project materials and services

Ensure quality standards throughout the production process via design tests, necessary project approval, approval of first off production samples and compliance with shop floor quality procedures

Collaboration and Communication:

Collaborate professionally with internal teams to execute client deliverables

Consult cross‑functional teams, to corroborate and / or establish realistic labour targets

Work closely with the Production team to monitor project status and troubleshoot issues

Communicate effectively and efficiently with internal teams

Attend project hand‑off meetings with relatively short notice, typically 24 hours

Procurement and Resource Management:

Build and maintain strong relations with preferred external vendors, acting as a secondary purchasing point of contact

Utilize Global Shop ERP to create Bills of Materials (BOM) and estimate shop floor labor requirements

Provide project labour production plans that designate production team requirements and unit per hour production targets

Source and issue purchase orders for required project materials and services

Manage supply vs. demand for inventory‑based accounts and co‑packing projects

Ensure customer inventories are accurately accounted for and reflected within the ERP system

Investigate on‑hand inventories before purchasing from outside sources

Obtain multiple quotes for purchased items to drive lowest cost raw material inputs

Compliance and Process Adherence:

Ensure team compliance with hand‑off process and procedures to maintain project success

Ensure compliance with Health and Safety Policies, Practices, and Procedures

Adhere to company standard operating procedures and policies

Determine optimal manufacturing solutions to drive lowest cost of raw material inputs

Conduct postmortem reviews on job close out documents to improve profitability on recurring projects

YOU’LL SUCCEED IN THIS ROLE IF YOU HAVE

A minimum of 1 year of experience coordinating medium‑scale projects in the Point of Purchase display industry

Experience with vendor relations and purchasing material is an asset

Post‑secondary education in Graphic Communication Management or Project Management is preferred

PMP designation is an asset

Strong organizational and time management skills

Superior communication skills, both written and verbal

Ability to manage and organize multiple priorities with competing deadlines

Knowledge to read and interpret CAD drawings

Ability to work in a highly collaborative, team‑based environment with minimal supervision

Experience with an ERP system is an asset

Proficient with Microsoft Office Suite– Outlook, Excel, and Word

HOW WE HIRE: We prioritize a human‑first approach to hiring, while also recognizing that AI tools can provide valuable support. AI may be used to assist with certain early steps in the process, such as reviewing and scoring questionnaire responses, but applications are ultimately reviewed by a member of our People&Talent Team - and the hiring manager. Final hiring decisions are always made by humans. If you would like more information about how your data is processed, please don’t hesitate to contact us.

Diversity and Accessibility At Harding Display, we want people to love their work and show respect and empathy to all. We are committed to building a diverse workforce representative of the communities we serve and encourage applications from all genders, races, religions, ages, and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation (IASR). If you require accommodation at any point through the hiring process, please contact the People&Talent Department at



using the subject line: Accommodation Request.

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